Executive Assistant

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Job description

Executive Assistant

The best companies win with the best talent. But great people can be hard to find. Our company is growing and we are adding an Executive Assistant to the team.

Our company is searching for an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant position is high-visibility and the individual will work directly with C-level executives and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. This is an excellent opportunity to join a growing company with competitive compensation.

In This Role, You Will

• Coordinate executive communications; including taking calls, responding to emails and interfacing with clients.
• Prepare internal and external corporate documents for team members and industry partners.
• Manage multiple calendars, schedule meetings and appointments and manage travel itineraries (domestic and global).
• Arrange corporate events to take place inside and outside of the work place, such as golf tournaments, fund-raising events and staff appreciation events.
• Maintain an organized filing system of paper and electronic documents.
• Uphold a strict level of confidentiality.
• Develop and sustain a level of professionalism among staff and clientele.

Requirements

• Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management.
• Advanced Microsoft Office, Outlook, including word, excel, powerpoint, with an ability to become familiar with firm-specific programs and software.
• Proficiency in collaboration and delegation of duties.
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
• Exceptional interpersonal skills.
• Friendly and professional demeanor.