Office Administrator

Our company is committed to supporting our associates and staff in the ever evolving real estate industry. We are seeking a full time Office Administrator role, based out of one of our Short Hills or Summit regional office locations, to provide remarkable support to our associates and managers. Buying or selling a home can be a complex process and information rich event, therefore creating an organized office by using company systems and resources that empower our firm to deliver a great experience for the clients we serve is critical. Additionally, this role will also provide marketing support for the company associates. If you are passionate about the real estate industry and have the skills to thrive in this role, we want to meet you.

Expectations:

• Maintain and contribute to a progressive work environment built on collegiality, communication and results.
• Responsibilities include, but are not limited to supervising the day to day activities of the office such as receiving deliveries, organizing supplies, and assisting associates and staff.

• Update and be mindful of property transaction management within our company systems to ensure confidentiality, organization, and compliance.

• Answer phone calls and present company in a professional and responsible manner to the public.
• Working directly with the office manager and agents to understand and produce marketing materials such as brochures and digital assets
• Communicating and honoring the Sotheby's International Realty brand standards
• Delivering phenomenal customer service experiences
• Collaborating with the Marketing team to iterate on processes, systems, and cross-department projects

Qualifications:

• Experience in the Real Estate Industry
• Passionate about supporting people and teamwork
• Strong interpersonal skills such as empathy, patience and responsibility
• Excellent in active listening and communication skills
• Highly organized and detail oriented
• Committed to skill improvement and new ideas
• Proficient in Digital Skills such as the Google Suite (Drive, Calendar, Docs, Sheets), Microsoft Office Suite, Slack, Zoom, Dropbox etc.

Benefits of Working at Prominent Properties Sotheby's International Realty

• Medical insurance access: Health & Vision & Dental
• FSA Benefit
• 401k
• Working in an engaging, team-oriented and supportive environment

About Prominent Properties Sotheby's International Realty

For the last 30 years, Prominent Properties Sotheby's International Realty has been dedicated to helping the residents of Northern New Jersey sell and buy homes that fit their needs. We've helped our clients buy, sell, rent and invest in tens of thousands of homes and in 2020 we reached $2.5 billion in total sales volume. It is our mission to help our clients achieve their goals while building a sense of collegiality and personal development for our agents and internal staff. With a dedicated team of over 700 licensed professionals and staff working out of 15 regional offices throughout Northern and Central New Jersey. Located in Alpine, Edgewater, Englewood Cliffs, Franklin Lakes, Hoboken, Jersey City, Montclair, Montville, Ridgewood, Saddle River, Short Hills, Summit, Tenafly, Weehawken and Westfield. Prominent Properties Sotheby's International Realty is committed to skillfully serving their clients and the community.