Administrative Assistant Office Manager

Job description

Triveni IT is a custom software development and IT consulting company headquartered in Rutherford, New Jersey. With our expertise in custom web application development, mobile application development, application maintenance, legacy application migration, application testing, and technology staffing services, we bridge the gap between your business and your information technology-driven goals.

Job Description:

We are looking for an Executive Assistant to work with the management team and assist with Business Operations, HR, Recruiting and Office Management in our office located in Rutherford, NJ.

Job Responsibilities:

Business operations

Bookkeeping data entry: Invoices, Purchase Orders, quotes, proformas etc.

Work with account managers/Project managers on collection and tracking of Timesheets, Expenses, billable hours, recurring bills etc.

Vendor relations and purchasing:

Office supplies

Computer equipment and software

Partners and resellers

Assist with gathering data and building operational reports.

Presentation support. Working with team members to build power point slides.

HR assistant

Onboarding new employees

Track employee attendance and PTO

Assist with recruiting:

Manage: Job Postings, Social Media searches, Interview Scheduling, Recruiters

Recruiting research and initial reach out / scheduling

Track recruiting budget

Office Management

Coordinating as needed schedules, meetings, and appointments

Arranging travel and booking accommodation

Providing general administrative support

Managing CEO/CO-CEO's Calendar

Skills:

Strong communication and presentation skills, both written and verbal

Organizational skills and high levels of flexibility and adaptability

Ability to multitask and prioritize

Ability to work autonomously

Good business and commercial acumen

The ability to build relationships at all levels across the business and with external contacts

Experience using the full Microsoft Office suite

Experience with accounting systems (Quick Books, Netsuite or others)