Office Manager $73k-$83k / Executive Assistant / PA to the Founder & CEO

Job description

TITLE:

Executive Assistant $73k-$83k / Office Manager / PA to the Founder & CEO

STATUS:

Full time contract to perm based in our business/business casual office on 5th Avenue at Bryant Park. Immediate hire new position created by company growth.

*** GET ME OUT OF THIS HOUSE/BORING OFFICE ***

Bored with stodgy old corporate culture and "this is how we do things" attitude? Or are you WFH and missing your commute/workout/drinks in the park routine, ready to be dressed up and back in a bright, healthy, landscaped, fun office?

YOU ARE: an optimistic, health and wellness-focused, organized, responsible, clean desk, inbox zero, trustworthy, energetic, figure-it-out type of person who wants to grow a company and not just show up for a job you hate. At work you like to have variety, meritocracy, efficiency, responsibility, growth opportunities, fun - and if your good ideas help the company make a bunch of extra profit, then it would be nice if you could see some of that profit in your own bank account.

WE ARE: a small consulting shop providing perfectionist-level agile support on an hourly, project, or fixed-term basis to those who buy, sell, lend, or manage all types of commercial real estate located in the US. We perform a range of services including underwriting, pipeline management, deal advisory, site inspections, comps research, pitch books, Excel modeling, etc. Supported strategies include debt and equity for construction, value-add, bridge, mezz, stretch senior, pref, LP, CMBS and distressed. We review approximately 1,200 pipeline opportunities and complete 200 underwriting assignments each year. The majority of our time is focused on the middle market, with properties valued between $20MM-$150MM.

**note** commercial real estate experience is not required for this role. CEO focuses on this plus additional industries that you can help with including commercial lending, property rehab, organic farming, alpacas, cannabis, solar, and quantum/AI

The perfect candidate has SKILLS or INTEREST to learn some of these:

• Writing: Proofreading and grammar are critical for triple checks of client deliverables
• Events & Gifting: Plan for clients and for personal, holidays, deal closings, etc
• Research: Find all the info about clients, upcoming meetings, purchases, regulations
• Business Growth: Help to build the book of business by networking, identifying potential clients, recognizing when good clients need additional help
• Marketing & Social: Find a designer to create outbound social media and email-based campaigns
• Management: Oversee administrative and remote data entry team members
• HR & Insurance: Stay on top of paperwork, filings, vendors, NYC requirements
• Tech Focus: Interest in the application of tech-based solutions, AI, and systems to scale output, increase quality, and deliver market-leading results
• Interior Design: We have lofted ceilings and a lot of blanks walls - help create our space
• Personal Growth: TED talks, reading, goals, education, meditation - whatever you're into

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Aspen is offering robust COMPENSATION:

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• $72,800 base on a contract basis, with opportunity to convert to employee for the right fit, grow if you create growth, and work on projects you like and are good at
• Recognition (fame and fortune) for initiative, good ideas, creativity, and process improvement
• Strong commitment to health, fitness, low drama, enough sleep, organic, best self, goals
• Career growth, education, flexibility for personal matters, vacation time to rest and reset
• Work hard play hard - focus when you're at work, don't work/check email when you're off
• No tolerance for rude clients, big egos, or poor treatment. Life is short, work with good people
• Modern office environment, snacks, espresso machine, HEPA air filtration, windows that open, abundance of green (ish) plants, standing desks, surfboards, Herman Miller, and dual screens
• Fun dinners and outings (ski, surf, sail, beach, spa, etc) to celebrate team success

HIRING PROCESS: 1) Collect candidates for a few weeks, 2) Video interviews for top 8-10 candidates in early October, 3) In-Person interviews for top 4-5 candidates the following week, 4) Final interviews for top 2-3 candidates the following week, 5) Selection & Offer by end of October

MVVC:

MISSION: To provide perfectionist-level consulting and peace of mind via team members that clients will wish they could steal.

VISION: To build teams of great people who inspire, support and push each other to deliver consistently unparalleled client experiences beyond what any competitor has ever offered to the commercial real estate industry, without being unhealthy, unstable jerks.

VALUES:

Perfection Perfection over profit

At Aspen we triple check, print, ask someone to review, and invest the time to make it perfect.

Diligence Go the full mile for peace of mind

We take every possible step on the path to eliminate uncertainty. We're not done until we're sure that there's nothing else to find.

Health You can't pour from an empty cup

We prioritize fitness, healthy habits, and time off, just as we prioritize deadlines. We love positive creative energy in the office.

Specialization Find your fit

Play to your strengths. Each has strengths and weaknesses. Let's reassign work that you don't like, aren't good at, or can't commit to doing perfectly.

Durability Simple, strong, beautiful

Complex systems and formulas always break. Make it simple and pretty.

Meritocracy Best answer wins fame and fortune

This is a meritocracy plain and simple.

Failure Failure is mandatory

Try new things, fail sometimes, log the failures, discuss, and grow forward.

Environment Enjoy the journey

You spend a big portion of your life on this work, this team, this office. Make it the place you want to be.

Evolution Kaizen

You have ideas about how we can improve - share them.

Safety No assh*les

No egos, no bad clients, no tolerance for an unpleasant workplace.

Community Pro bono for the earth's future

Twice per year we donate time and analytics horsepower to our team's favored environmental non-profits and charities.

Ownership Do the right thing

What do you do when nobody will ever find out? We take ownership, we take the long view, we take pride in our reputation.

CORE COMPETENCIES: - Why do clients hire Aspen Analytics?

• Triple verified, trustworthy, values-driven people as a result of arduous recruiting
• Pay for what you use - no downtime, water cooler talk, or PTO on your invoice
• Perfection over profit - we invest the time to get it right
• Highly skilled specialists with mandatory continuing education
• We go the full mile for peace of mind - no more worrying about whether a job was thoroughly done
• No pressure - we don't accept an assignment if we don't think we can make you a satisfied repeat client