School Aide - Receptionist

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Job description

Purpose: Under the supervision of the Assistant Superintendent for Human Resources & Labor Relations, receiving visitors to their destinations, sorting and handing out mail, answering incoming calls on multi-line telephones. Does related work as required.

Essential Functions:
Greet and welcome guests to the building;
Scan visitor licenses into Raptor system for security check;
Direct visitors to their destination;
Answer, screen and forward incoming calls;
Receive, sort and distribute mail/deliveries;
Maintain office security;
Maintain reception area;
Perform clerical duties such as organizing mailings;
Make security badges for employees;
Assist parents/guardians with registration process;
Assist with special projects, as needed;
Perform any other related duties as assigned.
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Knowledge, Skills and Abilities:
Possesses a friendly and welcoming demeanor;
Ability to be a positive and encouraging members of the team;
Ability to work with and engage with diverse group of individuals;
Ability to maintain confidentiality of information regarding students, employees and others;
Ability to establish and maintain cooperative working relationships with students, staff and others contacted in the course of work;
Ability to report work orally or in writing to supervisor as required;
Effective writing and verbal communication skills;
Ability to maintain composure in stressful situations;
Possesses string communication skills;
Works well independently and seeks out additional tasks and responsibilities as time permits;
Willingness to engage in professional development focused on equity, diversity and inclusion.

Qualifications Profile:

Certification/License: Not applicable.

Education: There are no education or experience qualifications for this position.

Experience: Prior experience working in a school setting. Experience working with a diverse population desired.

Demands, Hazards: Works in standard office and school building environments.

Equipment: Standard office equipment as required

Travel: Travel between schools, or between schools and central offices, may be required for certain positions.

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