Administrative Contract Assistant

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Job description

An ideal candidate will be looking for a long-term role at a well established local company.

Job Requirements:

Duties

- Provide administrative support to executive including, but not limited to, daily correspondence, meeting

arrangements, travel and hotel arrangements, contact/calendar updates and general office tasks.

- Assist Operations Group with the preparation of owner contract documents and supporting documents; i.e.

owner contracts, owner change orders, certificates of insurance, legal documents, builders risk, bonds, etc.

This includes ensuring contract related documents are fully executed in a timely manner. Maintain thorough and updated file system related to Owner contract documents.

- Provide administrative support to the Chief Executive Officer and Chairman in absence of the Executive Assistant.

- Provide project/preconstruction assistant support to operations and preconstruction in absence of assigned admin assistant(s) and during peak workload; i.e. preparation and distribution of subcontractor documents and preconstruction documents.

- Notary Public, or willing to become a Notary Public within a designated time after beginning the role.

- Assist Administrative Services Manager with office management related responsibilities and special projects.

Preferred Skills & Traits

- Take the initiative to handle items which would save direct reports and peers time or effort.

- Be professional, service-oriented, understanding, and courteous when dealing with external and internal customers and coworkers.

- Handle sensitive matters and information with utmost confidentiality.

- Perform necessary research to determine the correct path and complete assignments with minimal

guidance.

- Have a high level of proficiency with AIA Software, CMiC, Word, and Excel and willing to learn and use new computer programs.

- Have a command of the English language and be competent in making appropriate and correct grammatical and editing changes in documents prepared by the project team.

- Pay close attention to details so the job is done right the first time.

- Feel free to share ideas for improving procedures, and take part in the Quality Improvement Process.

- Have an interest in the construction process and knowledge of construction technology.

Questions about salary and benefits can be directed to the recruiting team in our North Charlotte office, they can be contacted at +1 .