Administrative Assistant

Job description

About the Columbus Partnership

The Columbus Partnership is a nonprofit organization of CEOs from Columbus' leading businesses and institutions. Through our membership and other ally organizations across Central Ohio, the Partnership upholds a shared vision to make Columbus the most prosperous region in the country.

The Columbus Partnership team also includes Smart Columbus, an innovation lab that advances what is new and next at the intersection of technology and community good; and One Columbus, one of the nation's top economic development organizations that serves the 11-county Columbus Region.

About One Columbus

Can you imagine Columbus as the most prosperous region in the United States, where every day more and more people are able to improve their economic and social well-being? We do - every day.

As the economic development organization for the 11-county Columbus Region, we're leading a comprehensive regional growth strategy that develops and attracts the world's most competitive companies, grows a highly adaptive workforce, prepares our communities for the future, and inspires corporate, academic, and public innovation throughout the entire Columbus Region.

Feel inspired? Then please, read on.

The role

The administrative assistant interfaces with all members of the Columbus Partnership team, with particular focus on providing high level administrative support to the One Columbus business development and project management teams.

You

You're a true generalist that takes pride in creating a friendly, professional, and welcoming environment. You thrive in a demanding organization where no two days are alike, always operating with a service-oriented mindset. You're a fast learner, listening and looking for the smallest details and know-how to adapt to any situation. Most of all, you have a true passion for Columbus and want to have an integral role in making this the most prosperous region in the United States.

Essential duties and responsibilities

Administrative assistance

• Assist in the preparation of presentations, budget documents, and quarterly reports.
• Take meeting minutes and submit and organize expense reports.
• Schedule meetings and manage calendars for senior leaders in the One Columbus organization.
• Greet guests and notify expectant team members that guests have arrived.
• Book and coordinate travel arrangements (including air, ground transportation, lodging and other necessary reservations) for multiple leaders in the organization.
• Assist in drafting correspondence to the board of directors, staff, key stakeholders, and community members.
• Schedule conferences, roundtables, and programs as required. This includes creating agendas, distributing invitations, and tracking responses, sending meeting-related communications and confirmations, arranging for catering, and distributing materials.
• Assist in the organization of venues and catering for investor meetings, board meetings, and business development meetings.

General office management

• Type correspondence, agendas, reports, meeting minutes, financial statements, memoranda, forms, and agreements.
• Maintain and update files and card scan database and maintain email distribution lists.
• Manage hard copy and electronic files and records.
• Maintain office supplies and equipment.
• Restock common areas and meeting spaces with refreshments and supplies as needed.
• Help with miscellaneous administrative tasks as assigned (assist with compiling materials for events and meetings, proofreading, etc.).
• Mail and ship materials, arrange courier services as needed.

Skills and qualifications

• Two years of experience in an administrative or executive assistant role.
• Strong communication skills and at ease communicating with individuals at all professional levels, including those in the highest levels of leadership and within the c-suite.
• Proven ability in prioritizing competing demands.
• Experience coordinating schedules and managing calendars for individuals and larger groups.
• Exercise sound, independent judgment in a variety of situations, but also willing to ask questions and seek counsel when needed.
• Maintain professionalism and discretion when handling confidential matters.
• Expert proficiency in Microsoft Word, PowerPoint, Excel, and Outlook.
• Able to occasionally work outside of standard office hours to accommodate meetings and events.
• Has a positive attitude, can-do spirit, and a deep passion for the Columbus Region.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

The Columbus Partnership is an equal employment opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, sex, age, religion, ancestry, national origin, citizenship, disability, military status, sexual orientation, or genetic information. The Columbus Partnership requires all employees, vendors, and associates to support its nondiscriminatory policies.

To apply

Please use the Easy Apply Link, or send a resume and cover letter to