Human Resource Coordinator

Summary:

The Human Resource Coordinator is responsible for assisting and supporting the Senior Director of Human Resources in developing and executing human resource strategy & tactics in support of the overall business plan and strategic mission of Lakeside Chautauqua, specifically in the areas of succession planning, talent acquisition, organizational and performance management, training and development, compensation & rewards. Great opportunity for anyone looking for advancement and development in the Human Resource profession.

Essential Duties and Responsibilities: (To include other duties that may be assigned.)

• Upholds Lakeside's Mission Statement, and personally represents its goals and values at all times while on the Lakeside grounds, to our guests and to our associates.
• Upholds Lakeside's four pillars of religion, education, arts, and recreation by creating a department that welcomes all people to gather and participate in lifelong learning opportunities.
• Knowledgeable in general human resources practices.
• Serves as payroll clerk and liaison with payroll company.
• Produces payroll reports for Senior Team and supervisors to keep track of employee hours worked
• Maintains up-to-date payroll/personnel records and files by keeping current with state and federal laws to ensure paperwork and postings are in compliance.
• Coordinates employee housing and checks buildings to ensure policies are being enforced.
• Serves as a leader and assists in managing FMLA, ADA, BWC and other compliance paperwork as needed.
• Supports the Manager of Safety by assisting Lakeside Chautauqua in keeping abreast of current safety topics.
• Keeps directors and supervisors updated with Lighthouse compliance updates from the anonymous hotline.
• Coordinates all recruiting and job fair efforts and explores new avenues for recruiting seasonal employees.
• Organizes information and documents for recruiting of seasonal employees including, but not limited to, managing and posting jobs on our applicant tracking system.
• Runs background screenings on all new staff and volunteers
• Assists in managing E-Verify.
• Assists in managing Beacon, our J-1 applicant portal.
• Coordinates seasonal staff orientation sessions with Senior Team & Orientation Presenter and assists in training workshops.
• Keeps current records of benefits including, but not limited to: health & dental insurance, 401k & employer contribution plans, vacations, sick leave, leave of absences, and workers' compensation, etc.
• Explains benefits that are offered to eligible employees and keeps them up-to-date on any changes that will be occurring.
• Coordinates leadership development to optimize succession planning.
• Ensures employee relations, communication, and equal employment opportunity compliance.
• Updates policy manuals (fulltime & seasonal) and job descriptions annually.
• Updates seasonal employee hiring packet forms and manages the electronic on-boarding process.
• Maintains stock of employee shirts in all sizes and keeps detailed records of departments to changes.
• Coordinates with insurance provider and manages Nimble to ensure benefit compliance for newly eligible employees.
• Coordinates and creates fun team member engagement activities, e.g. field trips and team member welcome events.
• Spends time daily being visible in the community, out of the office and viewing staff/guest interactions.
• Any other responsibilities determined by the Senior Director of Human Resources associated with employment, new hires, terminations, disciplines, etc.

Qualifications:

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and or ability required. Knowledge of employment laws & practices, computer literate in basic word processing spreadsheet, detailed orientated and work within a team. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

BS or BA in a related field. Two to four years' experience in human resources disciplines. Or equivalent work experience.

Language Skills:

Ability to read and interpret documents within the department. Ability to write routine reports and correspondence. Ability to speak effectively to guests, cottage owners or associates of the organization.

Mathematical Skills:

Ability to calculate figures and amounts such as time and a half, interest, commissions, portions, percentages and to apply the basic math concepts.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables. Ability to respond to a variety of instructions. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand; walk; use hand to finger motion, handle, or feel; reach with hands and arms; stoop, climb or balance; specific vision, depth perception, and ability to adjust focus. High volume repetitive motion data entry during peak periods. Minimum lifting and carrying up to 25 pounds and assistance provided as needed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Work Environment:

Standard office environment along with moving bank boxes of files and shirt boxes weighing up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.