Accounts Payable Coordinator

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Job description

Position Summary

Processes account payable invoices for both internal and external suppliers according to company policy and procedures. Coordinates and maintains all functions involved in the operation of an efficient cash application program within company policies. Responsible for the accuracy of customer account balances.

Key Responsibilities

• Process accounts payable invoices for payment in an efficient and timely manner ensuring applicable vendor discounts are being taken.
• Acquires the proper approval per policy for invoices with discrepancies or no receiving documentation.
• Processes account payable payments per policy.
• Responds to vendor inquiries in a timely manner.
• Prepares the monthly accounts payable accrual and other related journal entries.
• Records sales & use tax and prepares the returns on a monthly basis.
• Prepares the annual 1099 and unclaimed funds reporting and files with government agencies.
• Manage vendor onboarding and ensure valid W9/W8 tax documents are on file for current active vendors.
• Applies funds received to customer accounts on a daily basis according to customer remittance to ensure the accuracy of customer account balances.
• Contacts customers for issues with remittance information received.
• Process customer credit card transactions on a daily basis.
• Maintain accurate customer account records and organized and accurate files for cash application, invoicing, and accounts payable functions.
• Reconcile cash transactions to the bank statement on a daily basis.
• Coordinate the daily activities of the invoicing function including processing and printing of automated invoices, export invoices, credit memos, proforma invoices, and manual invoices.
• Assists management with journal entries and reporting as requested.
• Prepares monthly account reconciliations using the approved software program.
• Works with auditors to supply documents requested for audits.
• Prepares documentation of business processes and recommends improvements to processes to improve efficiency and accuracy.
• Performs other duties as assigned.

Selection Criteria:

• Minimum Associates Degree in Accounting or related field
• Industry experience not required
• Minimum 1 year of experience in a similar role
• Microsoft Office with advanced Excel experience required
• ERP Experience required (if applicable), JDE a plus
• Exceptional problem solving and analytical skills along with:
• Exceptionally detail-oriented and organized
• Strong data entry skills: typing & 10 key
• Ability to work independently with a high level of accuracy
• Strong math skills
• Ability to communicate effectively both in writing and verbally
• Service-oriented
• Other:

What You'll Love About Us:

• Learning & Development: Tuition assistance available along with an internal training budget. Get with a hands-on company, in a fast-paced environment where you can have the runway to make change.
• Rest & Relaxation: 10 paid holidays off per year on top of a generous vacation policy.
• Great company culture: Work for a company that genuinely values work/life balance. We also have a give back mentality with participation in a variety of community activities & events.
• Health Benefits: Medical with HSA options, Dental, and Vision starting day one for you and your family. Gym on-site as well!
• Prepare for the Future: Competitive 401(k) with company match.