Talent Acquisition Coordinator

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Job description

Typical pay range: $22.75-$30.40

ST. CHARLES HEALTH SYSTEM

JOB DESCRIPTION

TITLE: Talent Acquisition Coordinator

REPORTS TO POSITION: Talent Acquisition Manager

DEPARTMENT: Human Resources

DATE LAST REVIEWED: May 2021

OUR VISION: Creating America's healthiest community, together.

OUR MISSION: In the spirit of love and compassion, better health, better care, better value

OUR VALUES: Accountability, Caring and Teamwork

DEPARTMENTAL SUMMARY: The St. Charles Talent Acquisition team is comprised of Talent Acquisition Partners, Talent Acquisition Coordinators and a Talent Acquisition Manager. We are a subset of a larger Human Resources department that services positions across all four campuses (Bend/Redmond/Prineville/Madras), including many clinics. Positions across our health system are both clinical and non-clinical in nature.

POSITION OVERVIEW: The Talent Acquisition Coordinator's primary responsibility is to provide support to the Talent Acquisition Team by managing the logistics of the recruitment process. The Coordinator will interact daily with Talent Acquisition Partners, hiring managers, and candidates to ensure that our hiring process runs smoothly and that we deliver top notch customer service. This position does not manage any other caregivers.

ESSENTIAL FUNCTIONS AND DUTIES:

Communicates with new hires, transfers, and members of the St. Charles contingent workforce to ensure a state-of-the-art candidate experience and clarity in onboarding steps.

Completes all pre-employment screening processes including but not limited to: background checks, drug tests, licensure/degree/certification verifications.

Partners with Talent Acquisition, Organizational Development (OD), training and educational to ensure procedures and legal requirements are completed in a timely manner.

Organizes in-person and web-based interviews and coordinate candidate travel arrangements as needed.

Ensures all new-hire paperwork is completed in compliance with St. Charles Health System, State and Federal guidelines.

Manages the onboarding process for our contingent workforce (temps, travelers, contractors, interim leadership, etc.)

Assists with recruiting event organization and coordination.

Recommends and implements process improvements for the Talent Acquisition team.

Serves as an applicant tracking system subject matter expert. Partners with HRIS team to recommend system enhancements to provide a more lean talent acquisition process.

Conducts all activities with the highest standards of professionalism and confidentiality. Complies with all applicable laws, regulations, policies and procedures, supporting the health system's corporate integrity efforts by acting in an ethical and appropriate manner, reporting known or suspected violations of applicable rules, and cooperating fully with all company investigations and proceedings.

Delivers customer service and/or patient care in a manner that promotes goodwill, is timely, efficient, and accurate.

Supports the vision, mission, and values of the organization in all respects.

Supports Value Improvement Practice (VIP- Lean) principles of continuous improvement with energy and enthusiasm, functioning as a champion of change.

Provides and maintains a safe environment for caregivers, patients, and guests.

May perform additional duties as assigned.

EDUCATION

Required: High school diploma or GED

Preferred: Bachelor's degree in Human Resources, Business Administration, or another relevant field.

LICENSURE/CERTIFICATION/REGISTRATION

Required: Valid Oregon driver's license and the ability to travel to all St. Charles Health System worksites.

Preferred: N/A

EXPERIENCE

Required: Three (3) or more years serving in an administrative and customer support type role.

Preferred: Experience in healthcare. Experience supporting a human resources team.

PERSONAL PROTECTIVE EQUIPMENT

Must be able to wear appropriate Personal Protective Equipment (PPE) required to perform the job safely.

PHYSICAL REQUIREMENTS:

Continually (75% or more): Use of clear and audible speaking voice and the ability to hear normal speech level.

Frequently (50%): Sitting, standing, walking, lifting 1-10 pounds, keyboard operation.

Occasionally (25%): Bending, climbing stairs, reaching overhead, carrying/pushing or pulling 1-10 pounds, grasping/squeezing.

Rarely (10%): Stooping/kneeling/crouching, lifting, carrying, pushing or pulling 11-15 pounds, operation of a motor vehicle.

Never (0%): Climbing ladder/step-stool, lifting/carrying/pushing or pulling 25-50 pounds, ability to hear whispered speech level.

Exposure to Elemental Factors

Never (0%): Heat, cold, wet/slippery area, noise, dust, vibration, chemical solution, uneven surface.

Blood-Borne Pathogen (BBP) Exposure Category

No Risk for Exposure to BBP

Schedule Weekly Hours:
40

Caregiver Type:
Regular

Shift:

Is Exempt Position?
No

Job Family:
COORDINATOR HUMAN RESOURCES

Scheduled Days of the Week:
Monday-Friday

Shift Start & End Time:
7:30am-4:30pm