Experienced Administrative Assistant - HR

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Job description

Primary location: Lancaster, Pennsylvania
Relocation offered: No
Employment status: Full-Time
Travel: 5%
Non-compete: No

What does it mean to work at Armstrong?

It means being immersed in a supportive culture that recognizes you as a key player in Armstrong's future. We are a large company with a local feel, where you will get to know and collaborate with leadership and your colleagues across the company.

By joining us, you'll have the opportunity to make the most of your potential. Alongside a competitive remuneration package, you will receive:

• A benefits package including: medical, dental, prescription drug, life insurance, 401k match, long-term disability coverage, vacation and sick time, product discount programs and many more.
• Personal development to grow your career with us based on your strengths and interests.
• A casual work environment where we have a recognition program for our team, and service awards. You will also be able to make the most of our fitness center and lunchtime cafe.
• A working culture that balances individual achievement with teamwork and collaboration. We draw on each other's strengths and allow for different work styles to build engagement and satisfaction to deliver results.

As our Sr Administrative Assistant, you will support Total Rewards (Compensation & Benefits) and Talent Acquisition by providing timely, accurate, and efficient administrative support for the functional areas or departments by using knowledge of the organization's policies and practices.

What you'll be doing:

• Manages calendars and schedules with authority to schedule appointments and meetings; resolves any scheduling conflicts.
• Plans and coordinates internal and external meetings, events and conferences
• Prepares confidential correspondence, presentations materials, reports and other communications for meetings including materials for the Board of Directors and Retirement Committee.
• Works closely with the managers under time-sensitive deadlines.
• Provides pro-active budget assistance and tracks monthly expenses; reconciles cost centers and submits monthly accruals as needed.
• Creates purchase requisitions and manages POs via SAP
• Manages department invoices and processes goods receipts for timely payment
• Manages, updates and owns the HR contracts database in Cobblestone system
• Creates, updates, maintains and owns the HR SharePoint sites
• Initiates Relocations for employees via mobility web-based portal
• I-9 administrator for the Lancaster Corporate campus; coordinates I-9s for new hires/ rehires
• Assists with annual Open Enrollment as needed; updates Benefits LookUp site with new open enrollment information
• Assists compensation team with annual performance salary ratings
• Manages Benefits LookUp site; updates documents for entire site as required;
• Manages travel arrangements and creates expense reports using Concur system.
• Coordinates purchases using P-card and reconciles accounts at end of each month.
• Maintains departmental databases and other electronic and paper records.
• Distributes and maintains various weekly, monthly and quarterly reporting requirements.
• Collaborates with various staff and departments in coordinating special projects which encompass research and compilation of data.
• Processes overnight shipments using web-based system
• Processes paperwork to move/transition/onboard employees, including phone, cubicle/office space, network access, etc.
• Coordinates and manages document retention process for department.
• Always maintains highest level of confidentiality
• Screens telephone calls, e-mail and paper mail and determine most appropriate way to handle correspondence.
• Performs other administrative duties as required

What will make you successful:

• High School Diploma
• 3+ years of experience
• Excellent verbal and written communication skills.
• Must have strong organizational and research skills.
• Advanced level proficiency in MS Word, Excel, PowerPoint, SharePoint and other business related software.
• Ability to work independently and exercise good judgment in handling and processing confidential information.
• Demonstrates a high degree of professionalism.
• Ability to prioritize, complete multiple tasks and follow through to achieve project goals.
• Ability to adapt to change and maintain a positive attitude and strong work ethic.
• Must be self-motivated and possess the flexibility to adjust to changing priorities.
• Ability to function effectively in a fast-paced high-volume work environment with strong attention to detail and accuracy.
• Ability to interact with all levels of management and external customers.
• Models' commitment to the team (administrative team and management team).
• Willingness to embrace change and continually looking for opportunities to improve processes, functions and actions to maximize efficiency and customer value.

Desired Qualifications:

• Two-year secretarial/business degree is preferred or equivalent combination of education and experience.

Why should you join Armstrong World Industries?

Armstrong World Industries (AWI) is a leader in the design and manufacture of innovative commercial and residential ceiling, wall and suspension system solutions in the Americas. With approximately $1B in revenue, AWI has about 2,500 employees and a manufacturing network of twelve facilities.

At home, at work, in healthcare facilities, classrooms, stores, or restaurants, we offer interior solutions that help to enhance comfort, save time, improve building efficiency and overall performance, and create beautiful spaces.

For more than 150 years, we have built our business on trust and integrity. It set us apart then, and it sets us apart now, along with our ability to collaborate with and innovate for the people we're here to serve - our customers, our shareholders, our communities and our employees.

We are committed to developing new and sustainable ceiling solutions, with design and performance possibilities that make a positive difference in spaces where we live, work, learn, heal and play. It's an exciting, rewarding business to be in, and we're committed to continue to grow and prosper for the benefit of all of our stakeholders. We hope you join us.

Our Sustainability Ambition

"Bringing our Purpose to Life" - lead a transformation in the design and building of spaces fit for today and tomorrow.
We are committed to:

• Engaging a diverse, purpose-driven workforce;
• Transforming buildings from structures that shelter into structures that serve and preserve the health and well-being of people and planet;
• Pursuing sustainable, innovative solutions for spaces where we live, work, learn heal and play;
• Being a catalyst for change with all of our stakeholders; and
• Making a positive difference in the environments and communities we impact.

Location

Lancaster, PA. A great central location in South Central Pennsylvania, Lancaster is ideally situated for easy access to major metropolitan cities such as Philadelphia, Baltimore, Washington DC, and New York City. Lancaster offers a vibrant arts and entertainment community with wonderful historic sites, B&Bs, museums, great shopping, entertainment venues and restaurants.

Armstrong is committed to engaging a diverse, purpose-driven workforce. As part of our dedication to diversity, AWI is committed to Equal Employment Opportunity and all qualified applicants receive consideration for employment without regard for race, sex, color, national origin, ethnicity, gender, protected veteran status, disability, sexual orientation, gender identity, or religion. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at by email at AWI talent acquisition and let us know the nature of your request and your contact information. Requests for accommodation will be evaluated on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Come and build your future with us and apply today!

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