Administrative Assistant/ Receptionist

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Job description

The Administrative Assistance is the primary administrative assistant/receptionist with administrative responsibilities for a prominent international unit. The Administrative Assistant will complete paperwork for front-line financial administration: wire transfers, disbursements, journal entries, cash advances and clearing advances. Incumbent will: provide support and back-up to the Executive Assistant; handle all traffic for entire center, directing visitors to their destination; answer telephone and direct calls or take messages. The Assistant will provide administrative support to central administration including the Institutional Advancement staff, Associate Directors, HR/Payroll Coordinator, Marketing/Communications Manager, Business Manager, and Financial Administrators. He/she must have excellent communication, interpersonal, and time management skills. Proficiency in the use of Microsoft Office is necessary. The successful incumbent must be efficient and well organized, require little supervision, show initiative, flexibility, tact and discretion, and be receptive to and interested in foreign cultures and people. Knowledge in PantherExpress, PRISM, PittSource and ADVANCE is preferred.Baccalaureate preferred. Excellent administrative skills, as well as working knowledge of Windows, Word, Excel, etc. are required for this position. Knowledge of HTML, creation of electronic spreadsheets for alpha and numeric data, web design software are preferred.