Executive Staff Assistant (Communications and Community Engagement)

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Job description

DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
NONCLASSIFIED JOB DESCRIPTION

TITLE: Executive Staff Assistant (Communications and Community Engagement)

GENERAL STATEMENT OF DUTIES: Responsible for providing essential coordination and facilitation of policy and leadership functions for the Office of the Commissioner.

SUPERVISION RECEIVED: Works under the supervision of the Commissioner, Deputy Commissioner and/or the Chief of Staff with wide latitude to exercise independent judgment. Work is subject to review on a periodic basis or upon completion for results achieved and for adherence to professional standards of conduct.

SUPERVISION EXERCISED: Generally none. May work as part of teams and in collaboration with others with wide latitude for the exercise of independent judgment to achieve results. May be involved in providing input on the performance management process and communications as a peer or colleague as appropriate.

ILLUSTRATIVE EXAMPLES OF WORK PERFORMED AND ESSENTIAL FUNCTIONS:

Performs a wide variety of administrative functions of a highly complex and confidential nature under the direction of the Commissioner, Deputy Commissioner Chief of Staff, and or/ Communications Director.

Works closely with the Commissioner, Deputy Commissioner, Chief of Staff, and/or Communications Director and his/her staff to independently handle routine, confidential, and important administrative activities, including the composition of letters and memoranda, research, and preparation of portfolios, reports, and electronic presentations.

Coordinates a variety of meetings and conferences, travel arrangements, appointments, and related activities.

Works closely with the Commissioner, Deputy Commissioner Chief of Staff and/or Communications Director, and may also include agency chiefs and directors, and project leaders and teams.

Coordinates the referral of a variety of inquiries from the public, policy-makers, school district leaders, and from Department personnel related to assigned area of responsibility.

Maintains records for assigned areas of responsibility.

Serves as a liaison with the public and numerous stakeholders.

Processes the fiscal paperwork associated with the assigned area of responsibility.

Prioritizes and organizes daily work by reviewing, reading, researching, and routing information.

Creates, reproduces, and summarizes information as needed.

Coordinates the preparation of reports, analyzes data, and identifies solutions.

Performs related work as assigned.

• Position Type:Full-time
• Positions Available:1

Job Category :Support Staff > Administrative Assistant
Employer Description

With the support from federal Race to the Top (RTTT) funds, the Rhode Island Department of Elementary and Secondary Education (RIDE) is recruiting a number of talented and dynamic professionals to help us transform education in Rhode Island and prepare all of our students for success in college, careers, and life. The U.S. Department of Education has awarded Rhode Island a federal grant to transform early education across the state. Rhode Island was one of nine winners of a Race to the Top Early Learning Challenge (RTTT ELC) grant. The grant will allow Rhode Island to Focus on improving early learning and development programs for young children. Learn more about us...

Location Description

State Level Positions Learn more about us...

Equal Opportunity Employer

RI Department of Elementary & Secondary Education, Office of Human Resources is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

Job Requirements

• REQUIRED QUALIFICATIONS
  
  KNOWLEDGE AND SKILLS:
  
  Knowledge of Microsoft Office (Word, Excel, PowerPoint, Microsoft Outlook), internet research capabilities, and general office procedures.
  
  Knowledge of public record-keeping principles and practices.
  
  Knowledge of standard office procedures and processes.
  
  Skilled in maintaining organization.
  
  Skilled in drafting and proofing documents, including use of appropriate grammar, syntax, and usage rules.
  
  Skilled in basic data compilation and analysis.
  
  Skilled in event and meeting-planning and administration.
  
  Skilled in handling confidential information.
  
  Skilled in working independently.
  
  Skilled in handling multiple tasks simultaneously.
  
  Skilled in solving problems.
  
  Skilled in interpersonal relations and conflict resolution.
  
  EDUCATION: Associate degree in a related field.
  
  EXPERIENCE: Five years of related administrative experience and/or any combination of education, knowledge, skills, and experience that is substantially equivalent.
  
  Reasonable accommodations can be made for qualified individuals with a disability.
  
  Date: November 2021
  
  Please note: Candidate selected to fill position will be required to submit official transcripts and will be required to pass and submit a pre-employment history criminal background check (BCI).
  
  Please submit two (2) current letters of reference
  
• Subject to FTE approval and available funding
  
  Position is non-union, non classified
  
  Salary Range: Min. $64,147 Mid. $71,348
• At least 5 yearsof relevant experience preferred
• Associate degree preferred
• Citizenship, residency or work visa required

Application Questions

This employer has requested that ALL applicants answer the following questions. It IShighly recommendedthat you type ANY essays IN a word processing program, save them, AND THEN paste them ON the proceeding job application page.
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• 1.Do you meet the minimum education requirement for this position?Associate degree in a related field.
  Short Essay(Answer limited TO 600 characters, including spaces)
• 2.Do you meet the minimum experience requirement for this position?Five years of related administrative experience and/or any combination of education, knowledge, skills, and experience that is substantially equivalent.
  Short Essay(Answer limited TO 600 characters, including spaces)

Contact Information

• Lisa Vieira , Executive Staff Assistant, Human Resources
• 255 Westminster Street
• Providence,Rhode Island 02903

• Phone:
• Email: click here