Purchasing Coordinator

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Job description

Purchasing Coordinator

Posting Number:

PS Position#:

Position Status: Full-Time

Salary: Starting salary range of $47,632 - $54,460 is based on the Lee College Administrative/Administrative Support Salary Scale, C41. Initial salary is commensurate with education and related work experience.

Department: Purchasing

Job Summary/Basic Function:
Manage contracts and insurance policies to ensure appropriate review and revision and timely renewal. Oversee travel policies for employees and students, and manage travel requests and reimbursement. Manage Requests for Proposals (RFPs) and Requests for Quotations (RFQs) to ensure processes are followed and appropriately documented. Assist with the evaluation and adoption of software and equipment to increase efficiency. Support other departments as necessary to complete the procurement process.

Duties and responsibilities include, but are not limited to:

• Maintain a repository of current contracts and insurance policies.
• Analyze contracts to identify areas of future negotiation and/or modification.
• Ensure the timely renewal of contracts.
• Manage insurance policies and have them analyzed by consultants and use the results of the analysis to inform insurance coverage.
• Manage Requests for Proposals (RFPs) and Requests for Quotations ( RFQs) to ensure proper processes are followed and appropriately documented.
• Oversee the policies that govern travel for both students and employees and make recommendations to increase the institutional value of approved travel.
• Manage requests for travel to ensure the process is followed and appropriately documented.
• Maintain current knowledge of new tools, practices, and technologies in higher education procurement.
• Participate in the evaluation of potential new systems, and make recommendations for their adoption.
• Maintain knowledge of state and federal purchasing regulations.
• Review and recommend changes to the internal and external department web pages.
• Develop and provide training to college employees for the preparation of RFPs and RFQs.
• Develop and provide training to college employees and student groups for the preparation of travel requests.

Additional duties and responsibilities include, but are not limited to:

• Perform other duties as assigned.

Excellent benefits accrue with this full-time position. This is a security-sensitive position.

Lee College does not discriminate on the basis of gender, disability, race, color, age, religion, national origin, or veteran status.

Minimum Qualifications:

• Bachelor's degree and at least two (2) years of related work experience; or 6 years of related work experience in lieu of degree
• Demonstrated proficiency in Microsoft Word and Excel
• Skilled at multi-tasking in a deadline-oriented environment with various employees and constituents
• Must have high personal integrity, honesty, accountability as well as a high standard of excellence, accuracy, and consistency
• Must be available to work evenings and weekends as needed

Preferred Qualifications:

• Experience in PeopleSoft and Purchasing Card system preferred
• Prefer previous work experience in an educational environment

Campus/Location: Main Campus - Baytown, TX

If other, provide location:

Close Date:

Open Until Filled: Yes

Special Instructions to Applicants:
This position requires applicants to attach the following documents: resume, cover letter, and copies of transcripts for all completed college credit courses. (Official transcripts required upon employment.)

In addition, applicants must include a minimum of three (3) professional references on the online application.

Please do not mail, email, fax, or deliver any documents outside of the electronic application process.

To apply, visit

Lee College is an Equal Opportunity/Affirmative Action Employer, which encourages applications from qualified females, minority groups, veterans, and disabled individuals. It is the policy of Lee College to fully comply with the equal opportunity provisions of all applicable regulations and not to discriminate against any employee or applicant for employment because of gender, disability, race, color, age, religion, national origin, or veteran status in areas such as recruitment, selections, training, promotion, demotion, layoffs, terminations, rates of pay, or any other forms of compensation or benefits.

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Job Requirements:

• Facilitate purchasing of non-inventory product
• Facilitate purchasing of raw materials
• Operate within local purchasing policies
• Send purchase orders to vendors
• Add new items to purchasing system
• Assist in developing profitable purchasing strategies
• Expediting of purchase orders under direction
• Track the status of all purchase orders
• Maintain address system in the purchasing system
• Administer purchasing processes to assure correct transactions
• Maintain proficiency in computerized purchasing/business systems;.
• Getting quotes, purchasing materials, billing
• Improve purchasing tools, processes and procedures
• Create purchase orders of corresponding vendors/suppliers
• Submit purchase orders and process merchandise returns
• Assist the purchasing team with diversified administrative tasks
• Transmit information to factories & purchasing services
• Entering sales/purchase orders in a timely manner
• Submit purchase orders to suppliers and transportation companies
• Prepare purchase orders by verifying specifications and price