Lease Administrator

Job description

Fischer is a leading corporate real estate firm that provides a comprehensive suite of services to our clients, including account management, brokerage transactions, strategic planning, lease administration, and technology solutions. Fischer is committed to building a team that works to meet and exceed our client's expectations.

The Opportunity: We have an exceptional opportunity for the right individual as a Lease Administrator located on-site in our North Dallas office.

The Lease Administrator will be responsible for corporate tenant-occupier Client(s) real estate account administration and operation, including the lease administration services, database management, AP/AR, reporting and audit services.

Specific job responsibilities may include (but are not limited to):

• Establishing and maintaining strong working relationships with Client(s), Landlords, and Transaction Manager(s)
• Serving as a member of the transition team to get a new account up and running quickly and smoothly
• Abstracting lease documents in a variety of formats and real estate asset types, including international leases
• Preparing and auditing lease abstracts through careful review of Client(s) legal documentation
• Maintaining Client(s) real estate portfolio utilizing ManagePath® (proprietary software) to ensure accurate data and up-to-date information
• Working with Client(s), Landlord(s) and Transaction Manager(s) through project completion to include, receipt of final executed lease documents and project completion reporting
• Liaison between Client and Landlord(s) for facilities maintenance issues and Landlord requests
• Working with Client and/or Transaction Manager(s) to design, prepare and distribute monthly, quarterly, year-end reports in a timely and accurate manner, utilizing various software programs that include Excel, PowerPoint, and Word
• Creating various ManagePath® ad-hoc reports in a timely and accurate manner
• Identifying and monitoring lease options and critical dates such as renewals, terminations, and lease expirations through move out, and collaborate with Transaction Manager(s) to collectively respond to Clients' real estate needs
• Liaison between Client and Landlord(s) and/or Subtenant(s) to track rent payments and rent receivables.
• Providing Income Administration services to include, but not limited to, Subtenant billing, calculating reimbursable expenses and additional expenses, and generating monthly invoices
• Processing Client(s) rent rolls utilizing ManagePath database
• Reviewing and submitting Common Area Maintenance, property taxes and other property invoices.
• Performing year-end reconciliation for additional rents, including but not limited to CAM/OPEX , RET and Insurance
• Communicate with landlord to resolve any issues identified during year-end reconciliation desktop audits
• Reconcile and process monthly recurring rent and one-time payments, rent reconciliations, rent roll changes, CPI or percentage rent adjustments and end-of-year reporting

Skills and Experience:

• 4+ years' experience in tenant lease administration, processing rent files for payment, reviewing lease documents, completing CAM/OPEX reviews, resolving disputes and conducting lease audits in a commercial real estate environment
• Understanding of the lease administration process, lease terminology, and lease clauses
• Proficiency in standard lease administration software and ability to accurately maintain software platforms/company databases
• Ability to complete projects under pressure in a timely and accurate manner
• Experience in working with international based partners to coordinate projects and delivery deadlines
• Excellent attention to detail and extremely organized
• Strong Microsoft Office proficiency (heavy emphasis on Word, Excel, and PowerPoint)

Qualifications:

• Bachelor's degree preferred
• Strong oral and written communication skills
• Experience working in commercial real estate required
• Ability to manage multiple client accounts simultaneously