Billing Specialist

Job description

The general duties as a Billing Specialist for U.S. Legal Support include accurately and meticulously handling confidential information as well as performing routine and advanced billing functions. This role works with our centralized billing operations team members who share a passion for doing great work for our clients.

Essential Job Functions:

• Prepare and coordinate the set-up of new accounts and parameters in billing systems
• Create automated and/or manual invoices
• Ensure final bills have been submitted to the client and are posted in the accounting system
• Capable of handling high volume of invoice processing and distribution
• Adhere to billing guidelines and client-specific rate tables
• Reconcile invoices submitted through the client billing portal and resubmit any rejected or erroneous invoices
• Initiate and track any disputes on erroneous invoicing with invalid rates, incorrect line items, or missing information necessary to complete the billing process
• Prepare monthly billing packages for large clients through various channels (i.e. mail, e-mail, client portal uploading systems, etc.) in accordance with billing deadlines and criteria
• Collaborate with other departments to resolve any issues communicated by clients
• Assist with month-end duties and procedures
• Ability to compose ad hoc reporting with several sources of data as needed
• Interface with legal administrative assistance, attorneys, and other accounting personnel in order to respond to billing questions and issues

Requirements:

• High School Diploma or equivalent required, relevant college course work preferred
• 3-5 years of previous billing experience working directly with clients (law billing preferred)
• Experience in setting rates and creating rate tables
• Intermediate to advanced Excel skills required
• Ability to handle confidential and sensitive account information
• Detail-oriented individual with a focus on recording accurate information