Executive Assistant

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Job description

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's senior-level managers. Executive Assistant's responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members. Future growth plans for this role include promotion into the roles of either Administrative and Human Resources or Project Management.

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives' calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication - memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
• Produce and distribute customer invoices via email and PayPal
• Act in a project management capacity
• Travel to bank/third-party notary location during duty day and act as company representative when notarizing documents

Skills

• English and Spanish (preferred)
• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality
• High School degree (Required)
• Bachelor's degree (preferred)
• PA diploma or certification is a plus

Job Type: Full-time

Pay: From $36,716.00 per year

Schedule:

• Monday to Friday

Ability to commute/relocate:

• San Antonio, TX 78213: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Do you have regular access to both a desktop/laptop computer as well as high-speed internet access at home with at least 75 mbps speed?
• Are you able to work in an office environment as well as remotely from home and other locations?

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Word: 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)

Language:

• Spanish (Preferred)

Work Location: One location