Commercial Property Manager

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Job description

Overview:

The Property Manager is responsible for all the day-to-day financial and operational aspects of his/her given property assignments in compliance with the management agreement and established company policy and industry best practices. The Property Manager provides the highest levels of customer service to the tenants while serving the interests of the client and protecting its investment in the asset.

Responsibilities:

The Property Manager regularly performs these duties:

1. Coordinates with accounting, lease administration and other departmental personnel to ensure that all
accounting functions are performed accurately and the resulting financial reporting is prepared and
delivered to the client within agreed upon timeframes.

2. The Property Manager is responsible for preparing the annual operating budget and then managing
income and expenses in compliance with the client approved budget. He/She aggressively monitors
monthly rent payments and initiates appropriate collection procedures to mitigate delinquencies. He/She
also ensures that property invoices are reviewed, approved and processed on a timely basis.

3. Works with appropriate maintenance staff and various contractors to ensure that each property under
management operates in a safe and efficient manner with a focus on tenant satisfaction/retention.

4. Oversees the scheduling of maintenance labor, including planned absences, to ensure adequate coverage is
provided at each property during normal operating hours and in the event of planned afterhours work or
emergency situations.

5. Manages vendor relationships to ensure the client receives the best value for contracted good and services.
He/She regularly monitors vendor performance and competitively bids all service contracts.

6. Regularly inspects each property managed with the appropriate maintenance staff or contractors to detect
and promptly address any deficiencies found.

7. Engages with brokers or other marketing personnel, maintains attractive curb appeal and controls
expenses to enhance market competitiveness and facilitate the leasing process.

8. Coordinates with architects, engineers, project managers, maintenance staff and construction personnel to
oversee and deliver capital tenant and building improvements with as little disruption to normal property
operations as possible.

9. Assists senior departmental management with the transition of property assignment into and out of the
company portfolio and other various departmental initiatives as required.

Qualifications:

• Bachelors or Associates degree required.
• Industry training and trade designations preferred.
• A minimum of five (5) years of related experience required.