Accounts Receivable Specialist

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Job description

ACCOUNTS RECEIVABLE SPECIALIST

WHO WE ARE

Apex Systems is a world class technology services business that incorporates industry insights and experience to deliver solutions that fulfill our clients' digital visions.

We're known for our professional development, career advancement opportunities, and fast-paced environment. We also take work-life balance seriously and offer vacation, holidays, and birthdays off, as well as philanthropic days, and team-building events.

JOB DESCRIPTION

Under administrative supervision of the Accounts Receivable Supervisor, working in partnership with the AR Team Lead, the position is responsible for providing daily support and timely posting of payments; open on accounts, and write downs. Working with the AR Supervisor and TL to adhere to SOX guidelines on daily duties and audit request

Essential Job Functions/Duties:

• Responsible for researching any payments not posted daily that come in through the Lockbox
• Customer Service - answering customer service type questions and do proper research that come from external clients and individual internal departments
• Responsible for processing any unapplied cash and write downs submitted
• Completing on time any other assigned tasks directed by AR Supervisor/TL
• Assist billing teams with task such as but not limited to the following:

• eBilling in client systems/portals
• Scanning and renaming invoices
• Pull payments for research purposes
• Managing timecard packages

• Assignment Review and Approval of Work: Supervisor or other designee assigns all work duties and provides general instructions. The work needs to be completed on a daily basis for payments, OA's, and write downs. Reporting needs to be completing as stated when assigned.
• Responsibilities and Decision-Making
• Specialist will independently research and determine proper resolution of issues, consulting applicable management, policy/procedure and staff as necessary.
• Equipment Operation: Intermediate to advanced Excel experience, Proficient in Outlook. PeopleSoft experience a plus. Specialist will work with basic office equipment. Faxes, postage machine, copier, printer, shedder and computer
• Relations with Others: Position interacts with all levels of personnel within the company. Incumbent must remain courteous at all times providing prompt and superior service, while recognizing the sensitivity and confidentiality of information exchanged.
• Hardest Part of Job: The most difficult portion of the position relates to multi-tasking and the proper prioritization of daily tasks - understanding the importance of each. The most important is the attention to detail when posting any payments. Incumbent must understand and remain up to date with changes in corporate policies.

Responsibilities and Decision-Making:

Analyst independently researches and determines proper resolution of issues, consulting applicable management and staff as necessary. Employee also independently contacts clients and/or managers for notification and resolution of errors. They will also negotiate and resolve complex situations as well as providing assistance in policy and procedure.

JOB REQUIREMENTS

• 1 year Accounts Receivable experience preferred.
• College Degree or relevant work experience preferably in an Accounts Receivable environment.
• Conceptual understanding of basic accounting functions
• Ability to work with limited supervision and in often-stressful situations is critical.
• Superior oral communication and interpersonal skills required.
• Detail-oriented individual with excellent work/time organizational skills, as well as analytical and problem solving skills
• Intermediate Microsoft Access, Excel, Word, and Internet navigational experience is required.
• A team player with initiative and self-motivation; must be able to give, interpret and/or follow written and verbal instructions; must be flexible to accept frequent change in priorities and possess the ability to coordinate tasks under critical time demands.

OUR AWESOME BENEFITS:

• Competitive hourly pay
• Health, Dental and Vision Insurance
• Long and Short-Term Disability
• Life Insurance
• Vacation and Holiday Pay
• 401k Retirement Plan
• Training and Advancement opportunities
• Tuition Reimbursement
• Birthdays Off
• Philanthropic Opportunities
• Referral Program
• Partial Gym Membership Paid
• Team Building Events

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact - provided by Dice