Human Resources Administrator

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Job description

About Operation Smile

At Operation Smile, we believe that safe, well-timed surgery is an essential health service that should be accessible to all families. Since 1982, we've provided free surgery and comprehensive services to patients with cleft lip and cleft palate, and we do so with love as a part of our core values. We hire talented people who want to join in our vision of helping improve health and dignity for many around the world.

With nearly four decades of experience as one of the largest surgical volunteer-based nonprofits, Operation Smile staff, its private-public partnerships and thousands of volunteers have improved the health and dignity of patients with cleft conditions, helping them to better breathe, eat, speak and live lives of greater quality and confidence. While one cleft surgery can transform a child's life in as little as 45 minutes, Operation Smile is committed to providing patients with health that lasts by being there to offer patients additional surgeries, dentistry, psychological services, speech therapy and other essential cleft treatments. Its training and education programs elevate local surgical standards and entire health systems, aid safe surgery and enable a global network to reach more people earlier in their lives.

You can learn more about its transformative and healing work by visiting operationsmile.org or by on social media.

General Description:

The Human Resources Administrator assists with the day-to-day operations of the global human resources functions and duties. The HR admin carries out responsibilities in some or all of the following functional areas: recruiting, employee data, employee onboarding, employee engagement, benefits, and payroll.

Essential Functions:

* Perform HR administrative duties to include background checks, employment verifications, electronic filing, staff recognition, and supporting the SVP of Global Human Resources in various HR initiatives as assigned
* Maintain employee data and the electronic filing system.
* Assist with onboarding by submitting new employee forms and scheduling onboarding activities
* Support recruiting initiatives by adding requisitions, prescreening candidates, and scheduling interviews with HR partners and/or hiring managers.
* Support employee engagement and learning and development initiatives
* Maintain Global HR intranet pages
* Provide technical, planning, and presentation support to department leadership, including development of advanced reports and presentations
* Create and distribute agendas for meetings, set them up on Teams, and provide minutes after
* Help with logistical coordination of virtual trainings and conferences
* Assist with calendar of webinars and events to engage staff globally
* Manage Global HR email inbox
* Assist with day-to-day operations of the global HR department
* Additional duties as necessary

Education and Experience Requirements

* Bachelor's degree in human resources or related field and/or equivalent experience
* 3 years high-level administrative support experience preferred
* At least one year of human resources experience preferred

Skills and Requirements

* Proficiency with Microsoft Office suite of programs (especially Microsoft Word, Excel, PowerPoint and Teams)
* Strong attention to detail
* Excellent interpersonal, written, and verbal communication skills
* Demonstrated ability to respond appropriately to sensitive or confidential information
* Excellent time management skills with a proven ability to meet deadlines
* Strong analytical and problem solving skills
* Coodination and event planning skills
* Self-driven, capable and willing to learn and often self-teach skills required to complete jobs at hand
* A proactive approach to problem-solving with strong decision-making skills