AP Lead Clerk

Job description

Overview

Charlie's Produce - Who We Are

Charlie's Produce is a privately owned wholesale produce company. We are the largest privately owned produce wholesaler on the West Coast, with distribution centers in Seattle, Spokane, Portland, Anchorage, Boise, Salt Lake City and Los Angeles. The secret to our 40+ years of success in this industry is PEOPLE! We strive to hire the best and we reward them with a working environment that fosters loyalty, stability, innovation, and growth.

Charlie's provides a healthy employee stock ownership program, competitive Medical/Dental/Vision and Life Insurance plans. And our newest benefit offers Pre-Paid Fully Funded College Tuition to our employees and the dependent children of our employees after 1 year!

Charlie's Produce Total Compensation Package includes

• Supplemental retirement plan through our Employee Stock Ownership Plan (ESOP)
• Robust employee assistance program (EAP)
• Vacation pay and paid holidays, pre-tax commuter benefits
• Employer-covered College Program
• Coverage under State Sick Leave
• 401(k) available
• Health and wellness benefits including medical, dental, and vision

The Role

Full time position is a part of the Finance Department under the general supervision of the Accounts Payable Supervisor. The position is primarily responsible for timely resolution of problem files, payables process improvement, and development & training of new and existing AP staff.

Schedule

Monday - Friday 7:30 am - 4:00 pm (some flexibility)

Essential Responsibilities Include but Not Limited To

• Accurate high volume entry of invoices & data into our electronic processing system
• Reconciling invoices to inventory in coordination with buyers and vendors when a three way match fails
• Researching and resolving stalled or complicated problem cases and accounts to maintain vendor satisfaction while protecting the corporation's resources
• Provide feedback to AP staff on findings and resolutions to advance the knowledge and proficiency of the entire team
• Maintaining clear and accurate records of coordination and research for use by other departments if needed
• Train and support new AP staff on essential software and practices for accurate and timely payment of invoices
• Develop and maintain AP procedure and reference documentation
• Determine or coordinate appropriate Ledger accounts and approvals for atypical expenditures
• Other related projects or duties as assigned to support the success of the Finance Department

Required Skills & Experience

• 4+ years of progressive Accounts Payable experience or combination of similar experience and related formal education
• Experience using software systems for invoice handling and reconciliation
• Experience training or coaching at least one colleague in AP functions
• Strong data entry skills - typing and 10-key by touch at high accuracy
• Knowledge of general accounting procedures
• Intermediate MS Excel proficiency
• Clear verbal and written communications skills

Ideal Candidate

• Takes ownership of all responsibilities and tasks at hand
• Able to advance their own skills and understanding after introductory training

• Has experience communicating with vendors and buyers in terms meaningful to them
• Has experience researching in an electronic inventory system or ERP
• Has experience with Great Plains Dynamics and/or Altec Doc-Link, and/or Retalix
• Works independently while conforming to department policies and controls
• Speaks multiple languages

Supplemental Information

This employer participates in E-Verify and will provide the Social Security Administration and if necessary the Department of Homeland Security with the information from each new employee's Form I-9 to confirm work authorization.

Charlie's Produce is an Equal Opportunity Employer.

PI