Budget Manager

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Job description

Budget Manager

FLSA Status: Exempt

Months Per Year: 12

Hours Per Week: 37.5

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Position Description

This position reports to the Dean of the College of Education.

65% Budget Administration:
Work with the Dean, Associate Dean, Associate Provost for Academic Affairs and departments to develop and submit an annual operating budget, and make strategic budgetary projections and recommendations for the College of Education.
Review and approve expenditures, travel reimbursements and purchase requisitions for all college budgets, including salary and operating budgets, institutional, endowed funds and gift accounts.
Prepare and maintain databases and reconcile accounts monthly for continual tracking of all college budgets.
Provide regular analysis, monitoring, and reconciliation of budget reports as well as budget transfers and adjustments to ensure accuracy of records. Provide customized reports to the Dean, Associate Dean, and Associate Provost upon request.
Manage faculty recruitment funds, process reimbursements for candidates and provide final accounting to Provost's Office.
Oversee purchasing for departmental annual capital equipment allocations.
Oversee and monitor new faculty start up accounts including processing purchases requests, and reimbursements.
Work closely with other departments on campus, including the Controller's Office, Provost's Office, Office of Sponsored Projects and University Budget Office to resolve College budget issues.
Represent the College of Education on select university committees such as the Major Financial Managers Group and the Academic Budget Managers Group.

25% Personnel Coordination:
Manage all aspects of the faculty contract process, including processing salary adjustments, requests for supplemental pay, summer teaching contractsand other contractual agreements.
Reconcile monthly faculty and staff payroll report for accuracy.
Monitor and reconcile adjunct funds, and request reimbursement from other budgets when appropriate.

10% Grant Administration
Assist in the financial aspects of grant applications.
Manage the budget, payments and reconciliation of grants.
Manage quarterly reports of grants.

Qualifications

At least 2 years organizational experience with managing and monitoring budgets
Detail-oriented
Excellent communication skills
Ability to work both alone on large projects and as part of a collaborative team
Comfortable learning new information systems and using spreadsheets
Bachelor's Degree or higher

Benefits at a Glance

Consistent with its fundamental Jesuits value, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage, and plan for your future with a 5% employer contribution for retirement benefits. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at:

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.

To apply

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