Events & Conferences Organiser x 2

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Job description

We are seeking 2 driven and proactive Events & Conference Organiser's to join us at the Institute of Physics (IOP) in the Science and Innovation department.

The role

This is an exciting role which will deliver and support the special interest groups to deliver a programme of events which include awards ceremonies, multi-day residential conferences and one-day meetings.

Role Responsibilities

Work with committees and individual organisers to deliver event objectives
Work with organisers to identify sponsorship opportunities and administer these arrangements
Use the Department's standard registration and abstract handling software, preparing and working to a conference budget
Organisation of associated exhibitions, liaison with exhibitors, preparation of exhibition materials and off-site management of exhibitions
Assisting with the preparation of proceedings, or other paper or electronic records, arising from the conference
On-site attendance at events, which will include travel and overnight stays.

The Person

We are looking for a driven team-player who has the ability to work co-operatively with others to achieve common goals. They must be customer focused and dedicated to meeting the expectations and requirements of internal and external stakeholders.

Excellent negotiation and influencing skills are required to enable them to explore different positions and alternatives to reach outcomes that gain acceptance from all parties.

They will be proactive and able to think ahead to ensure the smooth completion of team/individual aims and objectives. They must be dependable, have attention to detail, excellent at multitasking and able to prioritise workloads.

Future of Work

The Institute of Physics is an equal opportunities employer and our people are at the heart of our approach to delivery. Following the impact of COVID-19, we have developed a new, innovative and exciting trust-based model of flexible working. This empowers our staff to choose both individually and as a team how, when and where they work to deliver the goals of the organisation, acknowledging that there will be occasions where in-person meetings, collaborations and events will help generate greater impact.

The Future of Work initiative is based on the principles of collaboration, trust, flexibility and agility.

Why work with us?

The Institute of Physics (IOP) is the professional body and learned society for physics in the UK and Ireland, we seek to raise public awareness and understanding of physics and support the development of a diverse and inclusive physics community. As a charity, we're here to ensure that physics delivers on its exceptional potential to benefit society.

Our purpose is to gather, inspire, guide, represent and celebrate all who share a passion for physics. And, in our role as a charity, we're here to ensure that physics delivers on its exceptional potential to benefit society.

We are working to deliver an ambitious five-year strategy, and we are seeking new talent to help us create a contemporary organisation that is fit for the future.

In addition to a competitive salary and professional development opportunities, we offer employees a comprehensive benefits package including an excellent pension scheme, private medical insurance and generous annual leave. We also offer a range of other benefits including childcare vouchers, gym membership and interest free season ticket loans.

The Institute of Physics is an open and inclusive organisation that welcomes and celebrates diversity.

The Institute of Physics is an equal opportunities employer. We request no contact from agencies or media sales.