Personal Assistant

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Job description

Personal Assistant
6 Contract
Based in Central London
Day rate up to £145PD Via Umbrella

Within this role, you will perform a variety of administrative tasks which may include maintaining all files, calendars, updating procedures, maintaining vacation schedules, process payroll and liaising with the service centre to resolve payroll issues, maintain shift schedules, ordering office supplies, ordering meals, travel/logistical arrangements, processing expense reports, manage, track and report metrics and provide other reports as requested.

Key Accountabilities:

• Daily management and co-ordination of calendar for one or more senior level managers as requested, anticipating materials and papers needed for meetings and proactively managing potential issues in location/timings/travel arrangements.
• Point of contact for the manager
• Where required, review of email inbox to screen out unwanted emails and respond to simple requests and requirements.
• Schedule meetings and teleconferences as required, booking rooms as appropriate including associated requirements eg equipment and availabilities (room and personnel).
• Organise travel and logistics arrangements and prepare itineraries for teams
• Preparation of expenses for approval and management of invoices.
• Assist with creating reports and presentations.
• Facilitate events arranging all associated logistics and provide event support
• Manage all aspects of the joiner/mover/leaver processes and any associated tasks
• Manage all IT requests
• Coordinate training for the trading team and monitor staff completion
• Produce written documentation on behalf of the manager
• Coordinate my plan discussions and follow up on completion on behalf of the manager
• Working within budgets

Desirable/Preferred Experience:

• Daily management and co-ordination of calendar for one or more senior level managers as requested, anticipating materials and papers needed for meetings and proactively managing potential issues in location/timings/travel arrangements.
• Point of contact for the manager
• Where required, review of email inbox to screen out unwanted emails and respond to simple requests and requirements.
• Schedule meetings and teleconferences as required, booking rooms as appropriate including associated requirements eg equipment and availabilities (room and personnel).
• Organise travel and logistics arrangements and prepare itineraries for trading teams
• Preparation of expenses for approval and management of invoices.
• Assist with creating reports and presentations.
• Facilitate events arranging all associated logistics and provide event support
• Manage all aspects of the joiner/mover/leaver processes and any associated tasks
• Manage all IT requests
• Coordinate training for the trading team and monitor staff completion
• Produce written documentation on behalf of the manager
• Coordinate my plan discussions and follow up on completion on behalf of the manager
• Working within budgets

Due to the volume of applications, we regret that we can only respond to those meeting our above requirements

Personal Assistant
6 Contract
Based in Central London
Day rate up to £145PD Via Umbrella

Within this role, you will perform a variety of administrative tasks which may include maintaining all files, calendars, updating procedures, maintaining vacation schedules, process payroll and liaising with the service centre to resolve payroll issues, maintain shift schedules, ordering office supplies, ordering meals, travel/logistical arrangements, processing expense reports, manage, track and report metrics and provide other reports as requested.

Key Accountabilities:

• Daily management and co-ordination of calendar for one or more senior level managers as requested, anticipating materials and papers needed for meetings and proactively managing potential issues in location/timings/travel arrangements.
• Point of contact for the manager
• Where required, review of email inbox to screen out unwanted emails and respond to simple requests and requirements.
• Schedule meetings and teleconferences as required, booking rooms as appropriate including associated requirements eg equipment and availabilities (room and personnel).
• Organise travel and logistics arrangements and prepare itineraries for teams
• Preparation of expenses for approval and management of invoices.
• Assist with creating reports and presentations.
• Facilitate events arranging all associated logistics and provide event support
• Manage all aspects of the joiner/mover/leaver processes and any associated tasks
• Manage all IT requests
• Coordinate training for the trading team and monitor staff completion
• Produce written documentation on behalf of the manager
• Coordinate my plan discussions and follow up on completion on behalf of the manager
• Working within budgets

Desirable/Preferred Experience:

• Daily management and co-ordination of calendar for one or more senior level managers as requested, anticipating materials and papers needed for meetings and proactively managing potential issues in location/timings/travel arrangements.
• Point of contact for the manager
• Where required, review of email inbox to screen out unwanted emails and respond to simple requests and requirements.
• Schedule meetings and teleconferences as required, booking rooms as appropriate including associated requirements eg equipment and availabilities (room and personnel).
• Organise travel and logistics arrangements and prepare itineraries for trading teams
• Preparation of expenses for approval and management of invoices.
• Assist with creating reports and presentations.
• Facilitate events arranging all associated logistics and provide event support
• Manage all aspects of the joiner/mover/leaver processes and any associated tasks
• Manage all IT requests
• Coordinate training for the trading team and monitor staff completion
• Produce written documentation on behalf of the manager
• Coordinate my plan discussions and follow up on completion on behalf of the manager
• Working within budgets

Due to the volume of applications, we regret that we can only respond to those meeting our above requirements