Administrative Assistant

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Job description

Job Details

JOB TITLE: 2021/22 Administrative Assistant to Roh Habibi at GGSIR

LOCATION: San Francisco Bay Area, CA

(Our Office is in Danville CA, This is not a remote position, candidate must be vaccinated and come into the office)

Role Description

The administrative assistant will be an important contributor to the slowly growing advisory team. They will primarily assist with data management and input, logistics/scheduling, marketing requests, social media posts and engagement analytics, prospecting cold, warm, and hot leads, Client relationship management software and database administration.

This person must be highly motivated and have a strong interest in Analytics, Tracking + Measuring, A/B Testing, Communications, Design/Graphics and Residential Real Estate. (These are must have's)

Your Impact (responsibilities)

• Support The Habibi Advisory Team, with scheduling, updating drive and database management

• Ability to track, analyze data

• Marketing strengths, ability to design and create high-level reporting deliverables and graphics for posts. (proficiency in Adobe Illustrator + photoshop is a huge plus)

• Assist Liz (Transaction Coordinator) and Tabitha (Head of Marketing at GGSIR) with anything they need for our materials

• Demonstrate an interest in high level customer service and engagement with the ability to deliver new concepts to Roh and the team, follow up like crazy, and emotionally hand hold clients throughout the transaction process.

• General Real Estate operations and compliance support (According to GGSIR)

• Perform in-depth industry, market and competitor research + comparative market analysis regarding pricing strategy for properties

• Direct client interaction, including in person & on telephone also with brokers and property managers, setting showing appointments for properties

• Review industry news daily, economic and demographic trends weekly/monthly

• The research is integral to the daily operation of the firm, and this person will have an active role in supporting engagements such as listing presentations both prior and in person walk throughs.

Minimum Requirements

• Must work proactively with GGSIR management and cross functional teams

• Currently pursuing or completed a Bachelor's or Master's degree from an accredited college or university

• If in school must graduate between December 2021 and August 2022

• Minimum current cumulative GPA of 3.0

• Strong analytical, comprehension and problem-solving skills, as well as strong verbal and written communication skills

• Attention to detail, ability to manage time and workflow

• Ability to prioritize tasks, work on multiple assignments and manage rapidly changing assignments in a team environment

• Commitment to focusing on quality and speed of execution

• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future

*Must have a license, clean driving record, and be able to commute to the office M-F.