Office Administrator

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Job description

Office Administrator



Responsibilities & Duties:

• Welcoming visitors and directing them to the appropriate office/personnel
• Clerical duties such as answering the phone, responding to emails, preparing documents, or distributing memos office/company wide, and accept all deliveries
• Overseeing maintenance of office facilities and equipment (copiers, postage machine etc.)
• Scheduling meetings and managing conference room outlook calendars
• Distributing mail
• Maintain office supplies inventory along with our job sites and sales offices
• Ordering weekly groceries for the office
• Ordering hardware such as laptops, monitors, cell phones, and internet routers for new/existing staff members
• Work closely with IT in assisting staff members with any tech issues
• Maintaining companywide directory
• Updating ADP portal with any company news and announcements along with work anniversaries and birthdays monthly
• Assist in preparing whatever is needed such as car, travel, hotel, and catering for special office visitors or events
• Responsible for overall tidiness of the office common areas and supply rooms
• Ordering business cards for staff
• Assigning and administering suite keys and building access cards
• Responsible for handling Fed Ex/overnight shipments

Position Standards

• Detail Oriented
• Strong organization skills
• Time management
• Customer service
• Problem solving
• Multitasking
• Communication skills