Administrative Assistant for Staff Attorney Department

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Job description

Administrative Assistant for Staff Attorney Department - for global law firm in Washington, DC. This position supports the department and the Manager.
Duties include: Tracking staffing agency and other vendor engagement letters, contracts, and invoices, and generates reports. Prepares purchase and check requests and obtains authorizations as needed. Serves as liaison with the Accounting Department as appropriate. Communicates and coordinates with the various staffing agencies to assist departmental management with the selection of individual contractors; and assists with logistics and documentation of review team formation, kickoff, monitoring, and termination. Maintains a database of the contracted reviewers 'assignments, performance metrics, and feedback by project. Assists with tracking individual staff attorney assignments and project status. Supports and coordinates interactions between the Staff Attorney Department, Payroll Department, and Accounting Department regarding the staff attorney time and expenses entries. Maintains department calendar to track requested/approved leave, as well as training opportunities and other Firm events. Coordinates department meetings and events, including assisting with travel planning and expense processing as needed. Provides excellent customer service. Able to work in team environment and independently.
Position Requirements: Bachelor's degree ideal, strong interpersonal communications skills, strong attention to detail and organizational skills. At least 1 year of work experience in a fast-paced, high volume administrative role, ideally in an HR department, staffing agency, or litigation support setting. Flexibility for overtime on evenings and weekends as needed. Proficiency with the MS Office suite. Salary $44k+ plus paid OT and generous benefits package.