Human Resources Specialist

---

Job description

Key responsibilities

Preparation of Correspondence and Reports. Compose drafts of short notes, internal memos, and formal official correspondence in addition to tracking taskers/actions based on inputs/guidance from senior level staff in the office. The memos and other documents shall follow the standard established for the office and shall be appropriate for senior level government officials. Assist in preparing required reports and presentations, to ensure required material/content is ready for principle review prior to scheduled meetings, to include copying material for distribution.

Coordinate office administrative functions including office security administration, processing security clearance and visit requests for personnel and visitors, scheduling office events and ordering supplies.

Assist with coordination and documentation of physical space to ensure requirements are captured to optimize the physical placement of the offices to ensure the efficient operation of the entire group.

Maintain electronic copies, and paper as directed by the Government, of files of all office documents including letters, memos, reports, and briefings. Maintain accountability of files and correspondence in the office, both in electronic and in paper form IAW WHS Administrative Instruction (IA) 15. Prepare and process Standing Operating Procedures (SOP).

In accordance with the Joint Travel Regulation (JTR), Defense Travel System (DTS) and R&E guidelines, assist in creating and amending authorizations (orders), and assist in vouchers (local and non-local) in DTS; Monitor submission of travel vouchers NLT 5 days after client return from travel;

As required, maintain a travel tracker that includes the program supported for the trip, description of the purpose of travel, destination, departure/return dates, authorization Centrally Billed Account (CBA) and per diem estimates, final voucher amounts, and when a voucher is paid. This includes invitational orders. Travel being funded by an external organization must also be tracked. This report shall be frequently updated to maintain currency and should include forecasted travel for the duration of the current fiscal year.

Assists in the maintenance of the client manpower rosters, phone rosters and space allocations.

Monitor due dates and status of Active duty and Reserve personnel performance reports and award packages. Create and maintain a tracking system for all office tasking (both internal and external) and upcoming personnel changes. Assist Active Duty and Reserve personnel to identify/satisfy any required DoD-related training. Collect inputs from Active Duty and Reserve personnel.

Job Types: Full-time, Contract

Pay: $95,000.00 - $105,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
COVID Vaccine Required for Employment on this Federal Contract.
Employees will work remote until onsite status is determined.

Ability to commute/relocate:

• Washington, DC: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• DTS: 3 years (Required)
• Human resources: 3 years (Required)
• Military: 3 years (Preferred)

Security clearance:

• Secret (Preferred)

Work Location: One location