Property Administrator

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Job description

POSITION SUMMARY:
The Property Administrator is responsible for working closely with the Property Manager to coordinate the physical operations of the assigned portfolio to ensure business objectives are being achieved. This position performs a wide range of administrative tasks according to established procedures in support of the Property Manager and department. The goal of this position is to assist with maintaining the physical condition of the asset and to ensure compliance with legal requirements and corporate policies/procedures.
CORE RESPONSIBILITIES:

• Demonstrates highest standards of personal and professional integrity, adheres to company policies and procedures, complies with applicable laws, and government rules and regulations.
• Initiates appropriate actions based on property inspections under the guidance of the Property Manager/Director of Property Management.
• Maintains regular contact with tenants to address questions, requests, and concerns in a timely manner. Creates/updates phone log as needed.
• Continuously reviews tenant accounts, monitors the collection process and actively engages in resolving collection issues and disputes as assigned. Reports collection issues/activity on a regular basis to Property Manager.
• Works collaboratively with internal departments (Leasing, Marketing, Operations, and Asset Management) and third parties to gather property information to assemble and prepare reports, documents, and address issues.
• Enters data provided into existing platforms such as JD Edwards, AvidXchange, or Excel.
• Prepares billing adjustments and appropriate paperwork.
• Maintains and updates files, spreadsheets, and logs with current data. Distributes files and logs as appropriate.
• Ensures that proper paper and electronic files are maintained for tenants and properties.
• Processes entries and statistical information which could include expense reports, timesheets, GL entries, and spreadsheets.
• Reconciles individual and department credit card statements.
• Schedules and coordinates meetings, appointments, and travel arrangements.
• Creates and updates department and/or management calendar.
• Prepares and/or edits written correspondence, communications, manuals, contracts, work orders, policies/procedures, manual billings, and reports.
• Maintains office supplies/inventories and coordinates the maintenance of office equipment.
• Opens, sorts and distributes incoming mail; prepares outgoing mail, including UPS and certified mail.
• Other duties as assigned.

Education:

• This position requires a high school diploma, GED, or equivalent professional knowledge and/or work experience.

Experience:

• 2+ years' of prior professional experience preferred, preferably in a commercial real estate office setting.

Skills:

• Intermediate skills in Microsoft Word, Excel, PowerPoint and Outlook are preferred for this position.
• Intermediate skills in JD Edwards or Nexus are required for this position.

We offer an industry leading benefit package that includes, but not limited to: 401k with company match; performance-based bonus; medical; dental; vision; FSA; life insurance; short and long-term disability; tuition reimbursement; paid time off; and generous work-life balance that includes early Fridays, summer hours, and work from home opportunities.

Location: 2500 Quantum Lakes Drive,Suite 203, Boynton Beach, FL 33426

Job Type: Full-time