Human Resources Coordinator/Data Entry

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Job description

Ocean Partners Associates is a growing company always looking to add excellent new associates to our Team. Ocean Partners Hotels include Hampton Inn, Courtyard by Marriott, Best Western and Days Inn located in Cocoa Beach and are locally owned and managed properties. Together these hotels fulfill the lodging needs of the area's visitors from vacationing families to business travelers. The Company and its team of associates are committed to providing the highest level of customer satisfaction through ongoing capital improvements and training of its most valuable resource: It's employees!

We are seeking a Human Resources Coordinator/Data Entry Clerk to join our team. This position reports to the Director of Human Resources.

Mission: We provide consistent, high quality service to our guest and maximize profitability through our experienced staff, our core values and our proven standards.

Values: Consistency, Ethics, Excellence, Customer Satisfaction, Fun, Profitability, Execution and, Image

Besides maintaining our mission by adhering to our values, this position reports to the General Manager.

General Responsibilities:

The Human Resources Coordinator/Data Entry Clerk will provide administrative and secretarial support for the Director of Human Resources by performing the following duties:

The Human Resources Coordinator/Data Entry role reports directly to the Director of Human Resources. This position is responsible for accurate and timely entry of employee data into the HRIS system (Kronos). The Human Resources Coordinator will be responsible for data entry of potential candidates, screening for employment references, preemployment and onboarding of new employees. The HR coordinator will also handle various company projects to elevate company success.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Assist with the tracking of all leave of absence claims, return to work notices, disability claims, workers compensation and accommodation requests.

2. Provide operational and system administration support for various HR processes using Kronos and Hotel Effectiveness.

3. Respond to employee and internal requests and work through critical deadlines.

4. Process and enter new hires into HRIS and HE.

5. Ensure all data changes are done in a timely manner.

6. Troubleshooting user issues in Kronos and Hotel Effectiveness (HE).

7. Point of contact for general HR inquiries such as employment verifications and internal requests.

8. Answering frequently asked questions from employees relative to standard policies, benefits and hiring processes.

9. Maintains the integrity and confidentiality of executive, management, and personnel information.

10. Assist in all aspects of all company events and meetings, including arrangements, order food set up.

11. Track all training.

12. Other duties as assigned by HR director.

Competencies

1. Teamwork Oriented.

2. Guest Focus.

3. Initiative.

4. Time Management.

Computer Skills:

1. Excellent with Microsoft Outlook, Word, Excel, and PowerPoint

2. Knowledge of Kronos and Hotel Effectiveness a plus but not necessary.

3. Ability to work with Pivot tables, formulas and connecting multiple files.

Supervisory Responsibility

No Supervisory responsibility

Work Environment

This job operates in a professional office environment and public and non-public areas of the hotel which may include guest rooms. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. These work areas may occasionally be noisy.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The employee is occasionally required to sit, stand, reach, lift, bend, kneel, stoop, climb, push, and pull items weighing 25 pounds or less. The position requires manual dexterity; auditory and visual skills; and the ability to follow written and oral instructions and procedures.

Position Type

This is a full-time Non-Exempt position.

Travel

Only local travel is expected for this position.

Required Education and Experience

1. High school diploma or GED equivalent.

2. Two years experience working in Human Resources.

Preferred Education and Experience

1. 1 to 2 years' experience working in hospitality, business administration or similar role.

Additional Eligibility Qualifications

None required for this position.

AAP/EEOE Statement

This company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Type: Full-time

Pay: $16.00 - $19.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Holidays
• Monday to Friday

Supplemental Pay:

• Bonus pay

Ability to commute/relocate:

• Cocoa Beach, FL: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• Human Resources: 2 years (Required)
• Microsoft Excel: 1 year (Required)

Work Location: Multiple Locations