Personal Administrative Assistant

Job description

Personal Administrative Assistant

Who we're looking for:

The Personal Administrative Assistant is responsible for all aspects of support to the Executive and its assets. This position requires high levels of confidentiality, flexibility, ability to work with little direction and at times within non-traditional business hours. The Personal Administrative Assistant will be expected to communicate at very high levels at a corporate, philanthropic and events standpoint.

How you'll make an impact:

• Calendar Management - own the calendar. Ability to anticipate schedule conflicts and proactively address and ensure timely resolution.
• Travel Management - comprehensive travel planning, domestic and international, for the Chairman and family and others are required. This includes building itinerary, while being highly flexible in anticipating changes.
• Accounting Management and Bookkeeping, assist in daily accounting management areas such as bill payment, reconciling credit cards, filing old statements / receipts, and working with Financial support as needed.
• Project Management - manage ongoing projects in the office and at the family residences. Projects include household renovations, planning / executing fund raising events, dinner parties, etc.
• Office / General Administrative Support - support the Farid Family. This will include scheduling, prioritizing contacts, projects, etc.
• Misc. - other tasks that are required for this role include, but not limited to, collecting mail, managing household staff, household errands as needed, etc.

And here's what we think you're like:

• 5 years' experience working in a similar role
• Highly organized
• Trustworthy and reliable
• Strong computer Skills required
• Dealing with Ambiguity
• Ability to work non-traditional hours as needed
• Driver's license required
• Strong communication skills
• General Bookkeeping experience
• Collecting-Handling responses and organizing Farid's Mail
• Create and maintain filing systems, both electronic and physical

What We Offer:

• Competitive Salary and Benefit plans
• Healthcare Plan including health/dental/vision insurance
• 401K Plan
• Section 125 Flexible Spending Account
• Life Insurance
• Short- and Long-Term Disability
• Paid time off
• Paid holidays

We are proud to be an EEO/AA employer. Applicants for employment are considered without regard to race, creed, color, religion, sex, sexual orientation, marital status, national origin, age, and disability, status as a veteran, Vietnam Era Veteran, or being a member of the Reserves or National Guard.