HR Administrative Assistant

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Job description

Company Overview:
Come and work with us the "TT Way" which means we do the right thing, bring out the best in each other, achieve more together, champion expertise and get the job done…well! With approximately 5000 colleagues we operate from 28 locations around the world. Building the expertise of our people is critical to the future success of our organization.

TT Electronics is a global provider of engineered electronics. We collaborate with customers in the transportation, industrial, medical, and aerospace and defense markets, providing them with engineering expertise and support through a global network of specialists and world class facilities. As a responsible employer we encourage all our people to "give something back" by supporting the local communities in which we operate.

TT Electronics' Olathe, Kansas facility, is an industry-leading designer and manufacturer of custom magnetic products and assemblies. The Olathe-based site has 65 years' experience in the design and development of unique harsh-environment solutions for mission-critical applications.

Our dedicated teams are driven by collaboration and innovation to deliver engineering-led products supporting key applications including power conversion, actuation and control systems where our solutions support a broad range of globally recognized major aerospace and defense platforms across air, land and sea.

Role Overview and Responsibilities:
Job Summary

This HR Administrative Assistant provides general administrative assistance to all departments, specifically the HR department. This role will support the HR team in a variety of processes and procedures.

Essential Functions
• Manages first impressions at the front desk. Responsible for overall office maintenance and presentation. Ensures front office space is tidy and presentable (5S).
• Serves as front point person for the security team by maintaining security screen, badge system and visitor touch pad system. Maintains security list and check in/out process for visitors.
• Answers the main phone line in a professional and courteous manner. Checks and disperses general office voicemail and faxes.
• Coordinates outgoing mail, as well as incoming mail and packages.
• Follows schedule and procedures for daily, weekly, bi-weekly and monthly standard work.
• Collaborates with purchasing team to keep inventory of general office and break room supplies.
• Coordinates with outside vendors for office-related services and products.
• Provides assistance to various departments (i.e, Sales, Purchasing, Quality, Accounting), as needed.
• Assists with the planning, preparation, and coordination of logistics for onsite customer and vendor visits, as well as offsite events.
• Other duties as required and assigned.

HR Functions
• Provides administrative support to HR and Benefits teams, including but not limited to record-keeping, correspondence, communications, scheduling, and reporting.
• Assists and supports HR team with full cycle recruitment efforts, including but not limited to job postings, applicant tracking, phone and on-site interviews, pre-employment items, and new hire onboarding.
• Assists with maintaining the HR databases and processing employee transactions in HRIS systems. Maintains trackers and spreadsheets related to HR data.
• Assists with employee file paperwork and ensures that files are complete, up to date and compliant.
• Supports HR team with the facilitation of the performance review process, including the tracking of completed reviews, sending reminder notifications, and filing of documentation.
• Coordinates and contributes to HR and Benefits/Wellness projects as assigned.
• Other duties as required and assigned.

Qualifications, Skills and Attributes:
Education and Experience
• 2-5 years administrative assistant experience required.
• Associates or Bachelor's degree preferred.

• Proficiency with the Microsoft Office Suite required.
• Experience with HRIS systems preferred.
• Ability to juggle multiple projects/tasks at any given time.
• Enjoys and thrives working in team environment.
• This position entails working in an office environment with access to stand office equipment. Lifting up to 15 pounds occasionally could be required.

• This position requires use of information which is subject to the International Traffic in Arms Regulations (ITAR). All applicants must be U.S. persons within the meaning of ITAR. ITAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident (i.e. 'Green Card Holder'), Political Asylee, or Refugee.

Solving Technology Challenges for a Sustainable World

We want the very best people in our TT family across the globe - so we welcome applications from everyone, to celebrate a diverse mix of experiences, backgrounds and identities. We are committed to equality of opportunity for all and you can rest assured that TT Electronics takes positive steps to ensure we are an inclusive business, that will welcome and support you, from your initial application to wherever your career takes you! Please get in touch if you'd like to discuss any reasonable adjustments to your application, in order that we can accommodate and support you in the process. If you want to work for a company where who you are is valued and respected, we'd love to hear from you.

#WeAreTT #BeMeAtTT

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