Administrator III

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Job description

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LOCATION OF POSITION

Office of the Secretary - Grants, Policy, and Procurement

6776 Reisterstown Road, Suite 310

Baltimore, Maryland 21215

POSITION DUTIES

Within the Office of Grants, Policy, and Procurement this position provides senior level policy and procedure administration. The individual in this position will support subject matter experts to research, develop, and prepare Department of Public Safety and Correctional Services' policy and procedure for issuance by the Secretary and other top level executives. The work requires exceptional written and oral communications skills, an ability to prioritize and execute tasks in a fast-paced environment, as well as, remarkable interpersonal skills with special sensitivity to resolving organizational issues. The individual hired for this position will understand grammatical conventions and write in a clear and fluent manner. Workload demands efficient and effective organizational, interviewing, and communication skills. The individual in this position will be highly self-motivated and autonomous. Work products and related outcomes are extremely visible to the public, as well as, all levels of Department and non-Department representatives and, therefore, have significant effect on employee and public confidence concerning operational activities.

* Conducts research and analysis necessary to develop and determine the impact of proposed policy and procedures on the Department's operational and administrative responsibilities.
* Acts as liaison with Department staff to coordinate the drafting, review, and assessment of proposed policy and procedure documents.
* Prepares proposed policy and procedure documents in final format for legal and executive review.
* Prepares and oversees the posting of authorized policy and procedure documents to the Department's intranet and public website.
* Assists with planning, development, and coordinating major Department policy initiatives.
* Prepares, coordinates, and conducts activities associated with requirements for updating Department and agency policy and procedure documents.
* In cooperation with Office of the Secretary employees, and based on the results of document review decides the need for updating, replacement, or rescission of existing policy and procedures documents.
* Supports the internal process for reviewing, replacing, and rescinding policy and procedure documents.

MINIMUM QUALIFICATIONS

Education: A Bachelor's degree from an accredited college or university.

Experience: Five years of experience in administrative staff or professional work. One year of this experience must have involved one or more of the following: the supervision of other employees, overseeing and coordinating the general operations of a unit, applying rules and regulations, or exercising responsibility for the development of policies or procedures.

Notes:

1. Additional experience in administrative staff or professional work may be substituted on a year-for-year basis for the required education.

2. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year-for-year basis for the required general experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required education and experience.

SELECTIVE QUALIFICATIONS

Applicants must meet this selective qualification to be considered. Include clear and specific information on your application regarding your qualifications.

Two years of experience researching, analyzing, writing and developing policies and procedures. * Note: Your writing experience must include two or more of the following types of documents: standard operating procedures, directives, general orders, technical manuals, legislative proposals with statutory text, or regulatory proposals.

DESIRED OR PREFERRED QUALIFICATIONS

The following qualifications are preferred, not required:

* A Bachelor's in English, Communications, Technical Writing, Political Science, or related subject matter.
* Previous professional work experience in project planning and management or facilitating discussion amongst interdisciplinary teams.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to or faxed to . Paper application materials must be received in our office by the closing date for the recruitment.

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload,

please email the requested information to referencing the recruitment number in the subject line, or fax to (providing a cover sheet with your contact information,

recruitment name, recruitment number and the number of pages faxed). Only additional materials that are requested will be accepted for this recruitment.

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division at .

TTY Users: call via Maryland Relay

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at or

.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.

Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here. Apply via Paper Application. You may also download and complete the Paper Application here.

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