City of Boston- Office of Human Resources

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Job description

Overview :

Key Duties and Responsibilities :

Main Job Tasks and Responsibilities answer phones and transfer to the appropriate staff member. Take and distribute accurate messages greet public and clients and direct them to the correct staff member. Coordinate messenger and courier service receive, sort and distribute incoming mail. Monitor incoming emails and answer or forward as required. Prepare outgoing mail for distribution fax, scan and copy documents. Maintain office filing and storage systems up to date and maintain databases such as mailing lists, contact lists and client information. Retrieve information when requested, update and maintain internal staff contact lists, co-ordinate and maintain staff administrative records such as staff parking, staff phones and company credit cards. Type documents, reports and correspondence. Organize travel arrangements for staff. Coordinate and organize appointments and meetings. Assist with event planning and implementation. Monitor and maintain office supplies, ensure office equipment is properly maintained and serviced. Perform work related errands as requested; such as going to the post office and bank. Keep office area clean and tidy.

The Ideal Candidate for this Job :

Candidates interested in participating in this program should be professional, punctual, able to follow directions, and be able to complete assigned tasks in a timely manner.