Office Administrator

Job description

A biotechnology company in Cambridge is seeking an energetic, efficient, and versatile Office Administrator to join their team. The ideal candidate is a friendly, outgoing, detail-oriented, and energetic individual with prior administrative experience. If you are seeking an administrative role within a start-up environment with ample opportunity to grow and develop your skills, we encourage you to apply!

RESPONSIBILITIES:

• First and primary point of contact for visitors.
• All reception tasks, including phone and door, shipping, receiving, visitor greeting, and managing.
• Ensure office space is maintained: tasks include stocking kitchen, stocking office supplies, act as point of contact with building management and cleaning company.
• Manage conference room scheduling, calendar scheduling, interview scheduling.
• Maintain relationships with all local vendors, including food supplies, office supplies, hotels, etc.
• Assist and coordinate onboarding of new hires.
• Support planning and coordination of social events.
• Employee appreciation for birthdays, weddings, and other occasions.
• Support event planning for company‐wide outings.
• Maintain weekly petty cash journal and maintain copies of all appropriate receipts.
• Maintain information about local area dining, hotels and after‐work locations for guests.

REQUIREMENTS:

• Bachelor's Degree.
• Previous administrative support.
• Previous startup experience or sincere interest in working at a startup.
• High attention to detail.
• Ability to manage/multitask a large task list and prioritize effectively and efficiently.
• Strong problem solving skills.
• Willingness to help with projects across departments as needed.
• Ability to effectively listen, learn quickly and be flexible.
• Ability to handle confidential information with discretion.
• Excellent verbal and written communication skills.
• Open‐minded and willing to do a diversity of work.
• Creative and a sense of humor
• Proficiency in Microsoft Office Product Suite.