Front Desk Receptionist

Job description

Law Office Recptionist

OVERVIEW: Provides secretarial and administrative and organizational support to corporate practice area, positively contributing to the firm's ability to provide professional, efficient, high quality legal services exceeding our clients' expectations.

ESSENTIAL JOB FUNCTIONS:

1. Participates fully on a client-focused team, exercising personal judgment under the ultimate direction of assigned attorneys.

2. Prepares correspondence, memos and other documents.

3. Answers telephone calls in a courteous and professional manner; forwards messages to the intended parties timely

4. Timely completes new client set-up and/or matter set-up by completing the Conflict Checks, New Business Approval, and Information Forms

5. Closes files in a timely manner - includes proper paperwork and in accordance with closed file procedure

6. Reviews and relays all incoming communication to proper person in attorney's absence to ensure appropriate attention and timely follow up

7. Maintains open files; keeps filing up-to-date on a weekly basis

8. Receives, reads and routes incoming mail

9. Maintains appointment and deadline calendar for office/conference rooms

10. Faxing, copying, typing, scanning and any other general office duty as needed

11. Arranges for the proper delivery of documents/projects via, including but not limited to courier runs, hand-deliveries, Federal Express, UPS, Express Mail; provides complete information to courier for delivery and for any other delivery method

12. Maintains and updates contacts in document management system and links contacts with appropriate files

13. Completes business expense forms

14. Requests/prepares checks

15. Assists with meetings and assignments such as maintaining forms files, typing agendas, coordinating meetings, ordering lunches, preparing for seminars, etc

16. Manages conflicting deadlines and priorities effectively to complete work

17. Works independently and complete tasks with minimal supervision

18. Maintains highly organized and efficient work methods and work station

19. Works effectively in a team environment; seeks assistance and offers to help fellow team members

20. Such additional duties that maybe assigned from time to time

Skills: Organization, Excellent software skills in Microsoft Office 2010, Excel, PowerPoint & Outlook; Knowledge of general office equipment including scanners, fax machine, printer; Minimum typing skills of 65 words per minute; Efficient in transcription of dictation; Working knowledge of legal terminology and court online filing procedures helpful.

Job Type: Full-time

Pay: $14.00 - $16.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location