Grants Accountant

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Job description

POSITION SUMMARY

Under the direct supervision of the Accounting Manager and CFO this position provides grant accounting support for the organization's Federal, State and private grant funding sources. This position will be responsible for compliance oversight of post-award grant administration and related accounting duties. In addition to grant compliance oversight, this position works closely with Program Managers, focusing on budgeting, reporting and various analysis metrics. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.

POSITION-SPECIFIC DUTIES & RESPONSIBILITIES

• Gather the appropriate documentation to support all expenditures for a particular contract or grant agreement (payroll reports, invoices, G/L printouts, etc.)
• Prepare the contract billing report or invoice based on funding source guidelines
• Ensure accuracy, completeness and conformance to standards defined within the department and funding source
• Prepare semi-annual/annual closing reports for contracts/grants as well as other regulatory reports as needed.
• Perform monthly analysis of program or grant activities in comparison to funder approved budget
• Prepare internal reports for program managers and directors to assist with proper and relevant decision making
• Prepare journal entries and adjusting entries for monthly and year-end closings for program or grant activities to the general ledgers
• Develop and implement proper keeping of financial records, making use of current technologies
• Assist with annual program or grant budget preparation.
• Assist with annual Audit preparation as related to program and grants activities
• Perform other duties and special projects as assigned.
• Attend departmental/Center-wide meetings as required.

POSITION REQUIREMENTS

• Education: Bachelor's degree in Accounting or Business Administration
• Experience: 3+ years accounting, especially grants reporting
• Language: English as a primary language
• Hours of Work: Monday - Friday 8a-5p
• Travel: Local as required
• Exposure: The exposure characteristics described here are representative of those an employee encounters while performing the essential functions of this position. For example, while performing the essential functions of this job, the employee rarely is exposed to fumes or airborne particles and toxic or caustic chemicals. Additionally, the employee may rarely be exposed to blood borne and other hazardous chemicals. Finally, the noise level in the work environment can occasionally be quite loud. In all cases personal protective equipment will be provided to the employee in combination with adequate ventilation and other engineering controls to minimize the risk of exposure or other hazardous occurrence.
• Physical: Reasonable accommodation may be made to enable individuals with special challenges to perform these essential functions.