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Project Administrator

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SRI International

2021-12-04 08:30:03

Job location Princeton, New Jersey, United States

Job type: fulltime

Job industry: Banking & Financial Services

Job description

Overview:
SRI International, an over 75-year strong pioneering research institute, has a rich history supporting government and industry. Our innovations have created new industries, billions of dollars in market value and lasting benefits to society. SRI is organized around broad disciplines and capabilities, with research and development divisions and labs to groups who excel at identifying new opportunities, developing products and creating custom solutions. Our organization is driven by impact - delivering unique solutions for the world's important challenges and transforming ideas into reality for clients and partners.

The Center for Vision Technologies (CVT), an organization within the Information and Computing Sciences (ICS) division, has an opening for a Project Administrator. They will work with the Business Manager and the Financial Operations team to ensure that contracts/projects are managed to perform within budget, on-time, and within scope, to provide for future investment to further SRI's growth and mission. This role will be based in Princeton, NJ.

The PA will support various programs and project leaders in the preparation of proposals and cost estimates, project setup, and project maintenance with timely and accurate financial reporting. Responsibilities will include reviewing proposal requests, preparing cost estimates, providing responses to internal and external financial audits and reviews, as well as reviewing contract provisions, financial forms, and schedules necessary for project setup. The PA partners with contracts, corporate accounting, and procurement groups among others, responding to queries from both internal organizations and external clients. The PA will assist Project Leaders and the Business Manager by monitoring project financial status and project funding levels, escalating potential major financial impacts prior to their occurrence.
Responsibilities:
The PA will learn and perform the following functions with guidance and oversight from the Business Manager:

Execution
  • Responsible for the Project Setup function; partnering with Accounting and Contracts to ensure projects are set up correctly:
    • Charging structure collects costs appropriately
    • Contractual obligations captured accurately
    • Billing instructions per contract terms
    • Revenue recognition established accurately
    • Understand all contractual requirements (deliverables), terms and conditions (invoice/payment schedules, start/end dates etc.) and all executed contracts/grants pertaining to projects controlled by division
  • Maintain project plan/forecast by reviewing actual hours vs. planned, bringing issues to the attention of the Principal Investigator (PI) or Project Manager (PM) and Business Manager
  • Track project billing & accounts receivable (AR); verifying invoices are prepared and issued correctly, on time and per the contract/grant requirements, tracking invoicing, aging receivables and unbilled
  • Prepare accruals for period-end and year-end close processes
  • Provide approved estimates at completion (EACs) to accounting as required
  • Prepare and submit client monthly performance measurement reports
  • Monitor projects for 75% complete requirements, alert contracts team when notice is required
Planning
  • Control project from assisting the PM/PI in developing an appropriate task/charge number structure (for both task management and contractual requirements) to executing the baseline plan
Pricing
  • Work with PI/PM to develop proposal and pricing strategy, support collection of material quotes and labor cost
  • Ensure proposals meet SRI's policies
  • Provide estimates/costing for indirect projects
  • Participate in proposal review meetings to assist in explanation of pricing methodologies/strategies
Special Projects
  • Lead/participate/contribute in process improvement efforts, including planned Costpoint and Adaptive software implementation, including data conversion and testing scenarios
Qualifications:
  • BS/BA in business administration, accounting or finance, or 2-3 years of related experience in government contracting
  • Due to government contract requirements candidates must be a U.S. Citizen
  • Strong proficiency in Excel, Word & PowerPoint and the desire to learn new software skills
  • Ability to prioritize work to meet deadlines and shifting demands
  • Exemplary customer service skills
  • Demonstrated ability to problem solve and ensure high quality through attention to details and requirements
  • Discretion and maturity in dealing with confidential and sensitive information
Desired Skills:
  • Experience with project budgets, variance analysis, financial reporting
  • Experience in Costpoint/Deltek
  • Knowledge of government contracting management, proposal and costing regulations
  • Understanding of proposal preparation, cost control, and project maintenance functions in both government contracting and commercial environments
  • General knowledge of GAAP, CAS and FAR
  • A knowledge of DHHS or NSF grant or contracting processes and procedures

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