Administrative Assistant

Job description

I am working with an investment management firm in midtown seeking an Administrative Assistant for a contract-to-hire opportunity. The ideal hire must be able to multitask efficiently, have good communication skills, and be attentive to details. This is a great opportunity for anyone looking for a challenging role in a fast-paced corporate environment.

Position Overview

• Provide day-to-day coordination and assistance
• Process expense reports
• Screening all mail for the division and processing invoices
• Schedule and confirm meetings and conference calls
• Manage phones, messages and respond to basic requests for information
• Track and process monthly expense reports
• Ensure that travel plans are aligned with others traveling from the department
• Manage Outlook calendars for executives which involves frequent adjustments and updates throughout the day

Experience, Skills & Knowledge

• Bachelors Degree preferred
• 3+ years of previous experience as an administrative assistant
• Exceptional organizational, multitasking, follow-through, and attention to detail
• Solid experience in Adobe, Concur, MS Outlook, Excel, Word, and PowerPoint
• Self-motivated, can anticipate the needs of others, friendly, upbeat attitude
• Strong written and verbal communication skills