Director, Human Resources

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Job description

This is a full-time, non-represented role. The salary grade for this role is 4028.

Job Summary

The Director, Human Resources has broad based responsibilities and oversight of several kay departments and functions including leave administration, absence management, Employee Health Services, Employee Records and Americans with Disabilities Act (ADA) Accommodations. Works in partnership with department managers, team members as well as colleagues in the Office of Talent. Ensures that HR policies, processes and communications comply with changing federal, state and local employment regulations and union contractual obligations and promote clear and consistent messaging across media. The Director provides strategic leadership and sets the course for major projects (goals, budget, timelines, communications and staffing). Ensures all department policies and processes comply with federal, state, local and SDP leave of absence regulations and guidelines. Reviews all communications; provides performance feedback, staff development and cross-training. This role works closely with key contributors in the Office of Talent, Information Technology, Payroll/Finance, Records, General Counsel as well as administrators, principals and supervisors throughout the District to make Talent policies, processes and communications accessible, understandable and supportive of the School District's Talent mission and programs.

Essential Functions

• Conducts a comprehensive, ongoing critical review of Office of Talent policies, communications, processes and procedures to ensure they are fully compliant with changing federal, state and local employment regulations and union contractual obligations, and dismantle practices previously built on systemic, institutional racism.
• Recommends changes to policies; draft/edit documents to reflect approved changes and devises implementation strategy.
• Reviews recommends changes and policy drafts with the Chief Talent Officer and Office of General Counsel.
• Creates training modules for colleagues and other administrators as necessary to ensure consistent application of departmental policies and processes.
• Evaluates the efficiency, effectiveness and relevance of departmental practices, processes and communications to determine if the practice/process/policy needs an overhaul, slight modification, elimination or continues to work effectively; ensures that the policy meets the equity mission of the District.
• Fully integrates the Office of Talent and departmental policies and processes with Human Resources Information System (HRIS), Payroll, Time and Attendance, Benefits, Records and other HR operations platforms and creates effective communications (website, handbook, Office of Talent and School District memoranda, etc.) regarding changes to processes and policies.
• Collaborates closely with HRIS team to maximize technological capabilities in the Office of Talent and departmental administrative processes, thereby reducing excess paperwork, manual processes, missteps, unnecessary repetitive communications and other inefficiencies.
• Maintains open lines of communication and productive dialogues with all parties to facilitate common goals, streamline and integrate processes, enhance programs and develop clear and consistent communications.
• Oversees project management including document project progress; revises materials/forms/communications, updates website/handbook; creates training materials of any major program/process change or rollout.
• Serves as a strategic partner with Information Technology to support HRIS business-mapping and testing processes, particularly with the new Enterprise Resource Planning (ERP) implementation.
• Reviews, edits and drafts legally compliant, descriptive and easy-to-understand departmental communications for District-wide distribution, including postings to departmental websites, policies, instructions for processes, and training modules; brings a critical eye to all department communications to ensure consistent, accurate and engaging messaging.
• Provides strategic leadership and direction, impactful operational and administrative oversight, progressive talent management and mentoring to foster a sense of community and collaboration among team members assigned to this position.
• Ensures all positions have fully-trained backup to avoid any disruption to service.
• Serves as a mentor to team members to enhance and expand their knowledge of the HR field so that they might better understand how their efforts connect to and contribute to the broader work of the Office of Talent.
• Manages direct report(s) to support an effective team and support individuals; participates in broader initiatives including assisting with union contract negotiations; develops and implements HR programs and other major initiatives.

Minimum Requirements

• Bachelor's degree from an accredited college or university with a concentration in human resources, labor relations, organizational development or a related discipline.

• Six years of full-time, paid, professional administrative experience in human resources in a large school district, governmental agency or corporation, three of which have been in a supervisory capacity and have included responsibility for HR policy compliance review, processes oversight, project development/management and HR program administration (e.g. leaves of absence/absence management, employee health and wellness programs, HRIS processes development/testing, employee records management, benefits administration, compensation, performance management) using an integrated HRIS platform.
• Experience in education sector and/or union experience a plus.
• PHR, SHRP-CP or similar professional certification, preferred but not required.
• All work experience related to the position must be included on the resume.

Knowledge, Skills and Abilities

• Demonstrated knowledge of:

• Employment laws including Fair Labor Standards Act (FLSA), Family and Medical Leave Act (FMLA), Uniformed Services Employment and Reemployment Rights Act (USERRA), Wage and Hour, Immigration Reform and Control Act (IRCA), Record Retention and other federal, state and local employment regulations.
• Best practices in HR administrative processes, including their integration with HRIS, Leave administration, Payroll, Time and Attendance, Benefits, Records Management and Compensation administration, Performance Management and other automated programs.
• HRIS fundamentals preferably in Oracle or another major platform.
• Excel, Power Point, Word and other basic technology tools.

• Demonstrated ability to:

• Conduct a critical compliance review of policies and draft communications ensuring compliance, clarity and consistent messaging.
• Strategically evaluate processes and practices with a goal to streamline and integrate

functions with the technology platform and recommend changes as well as devise an implementation program and manage projects to completion.

• • • Lead, motivate and professionally develop team members.
    • Provide critical evaluation and oversight of existing processes and policies related to department processes, alerting supervisor of potential issues and opportunities for improvements.
• Apply District HR policies and practices to functional responsibilities.

• Communicate effectively, both orally and in writing.
• Establish and maintain effective working relationships throughout the District.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Nondiscrimination

The School District of Philadelphia provides to all persons equal access to all categories of employment in this District, regardless of race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin or handicap/disability, gender identity, or genetic information. Please refer to Board Policy 104 for further information regarding the District's commitment to Nondiscrimination in Employment Practices.