Escrow Officer

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Job description

Job Description

Responsibilities:

• Provide requested information or answers to questions from lenders, buyers, and sellers
• Review lender instructions and prepare CD's for all loan transactions
• Prepare HUD's for all cash transactions
• Send HUD's/CD's to seller for approval
• Send CD's to lender for approval
• Provide buyers with final figures on all cash transactions
• Obtain final loan documents from lender and review for accuracy
• Prepare Special Warranty Deed/Special Warranty Deed with Vendor's Lien
• Prepare other miscellaneous title company and builder documents for closing
• Once all final documents are received prepare file for closing
• Obtain signatures from sellers for closing
• Copy driver's licenses and methods of payment for file
• Prepare flash drive with closing and HOA documents for buyers
• Serve as back up closer
• Obtain funding authorization from preferred and outside lenders on residential transactions
• Notify all parties (buyers realtors, salespeople) once file has funded
• Balance file and disburse funds
• Initiate outgoing wire transfers for payoffs, proceeds, and commissions (if requested)
• Prepare lender packages and checks for distribution
• Ship completed closing packages back to lender per their instructions
• Request bank transfers of fees into operating and e-Record accounts
• Upload signed buyer closing packages, seller packages, and accounting packages into FileScan and prepare and maintain all title company documents in RamQuest/Qualia
• Record documents using the online e-Record system
• Upload recorded documents into FileScan/Qualia
• Send required post-closing items to Camille in accounting
• Upload seller packages into CB JENI website (CB JENI and Normandy Homes)
• Email seller packages to Southgate Homes and other builders
• Request issuance of final title insurance policies/binders by sending Fidelity required items
• Monitor incoming and outgoing wire notifications
• Assist accounting in clearing issues with monthly three-way reconciliations
• Balance files, cut checks, and initiate wires on lot and commercial transactions
• Assist with mailing out completed title insurance policies
• Once releases are recorded, policies/binders delivered, and files have a zero-balance mark, close/archive in RamQuest/Qualia
• Ensure all items are uploaded into FileScan and then shred the paper file and its contents
• Maintain Escrow Officer License and Notary Public in good standing
• Phone duty to relieve receptionist for lunch break
• Back-up for funder/post-closer
• Escrow Officer duties interchangeable with the funding/post-closing duties
• Other duties as assigned

Physical Requirements: Ability to stand and walk for 4 hours straight or up to a full 8-hour day; sit for extended periods; kneel and bend at the waist; walk up and down stairs; walk on unlevel terrain; use hands to finger, handle or feel; reach with hands and arms; talk and hear. Ability to lift and/or move up to 25 pounds. Specific vision ability required by this job include close vision, distance vision, color vision and peripheral vision.
Qualifications:
Education:

• College degree preferred

Experience:

• 5+ years of experience as a licensed escrow officer.
• Proficient with Qualia, RamQuest, Closing Market and TitleWave.
• Escrow License required for regulatory compliance with transaction functions.
• Notary Public, required.
• Strong knowledge of standard concepts, practices, and procedures within the escrow/title industry, particularly related to single family development and lot takedowns
• High level understanding title exceptions and curative actions.
• Proficient in MS Office (Word, Outlook, Excel, etc.).
• Excellent organizational, time management, and customer service skills.
• Able to work with a team in a fast-paced, high volume environment.

Competencies:

• Team player
• Organization skills
• Detail oriented
• Strong communication skills