Administrative Assistant-Lab Ops

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Job description

The Administrative Assistant will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Administrative Assistant is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation.
Energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

Responsibilities:

• Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
• Organize and schedule meetings and appointments
• Partner with HR to maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Provide general support to visitors
• Responsible for creating PowerPoint slides and making presentations
• Manage executives' schedules, calendars and appointments
• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored
• Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers
• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
• Ensure that results are measured against standards, while making necessary changes along the way
• Allocate tasks and assignments to subordinates and monitor their performance
• Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff
• Perform review and analysis of special projects and keep the management properly informed
• Determine current trends and provide a review to management to act on
• Responsible for providing orientation and training to new employees
• Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publications
• Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise
• Participate actively in the planning and execution of company events
• Responsible for developing standards and promoting activities that enhance operational procedures
• Allocate available resources to enable successful task performance
• Coordinate office staff activities to ensure maximum efficiency
• Evaluate and manage staff performance
• Recruit and select various technical positions
• Organize orientation and training of new staff members
• Design and implement filing systems
• Ensure filing systems are maintained and current
• Establish and monitor procedures for record keeping
• Ensure security, integrity and confidentiality of data
• Design and implement office policies and procedures
• Oversee adherence to office policies and procedures
• Analyze and monitor internal processes
• Implement procedural and policy changes to improve operational efficiency
• Prepare operational reports and schedules to ensure efficiency
• Coordinate schedules, appointments and bookings
• Monitor and maintain office supplies inventory
• Review and approve office supply acquisitions
• Handle customer inquiries and complaints
• Manage internal staff relations
• Maintain a safe and secure work environment
• Perform other duties as assigned by Supervisor

Qualifications:

• Bachelor's degree in any discipline preferred
• Minimum of 6-month related work required
• Minimum of 6-month related Clinical laboratory experience and/or training; or equivalent combination of education and experience is preferred.
• Demonstrated proficiency in computer skills, such as word processing and laboratory information systems.
• Excellent verbal and written communication skills.

Working Conditions:
The working conditions the individual is subject to are as follows (checked boxes):
☒ Works alone
☒ Extended day
☐ Temperature changes
☐ Pressurized equipment
☒ Gases
☒ Works with others
☒ Inside work
☐ Wet and/or humid
☐ Burning materials
☒ Hazardous materials
☒ Works around others
☒ Outside work
☐ Noise
☐ Moving objects
☒ Travel
☒ Verbal contact w/others
☐ Confined areas
☐ Vibration
☐ High places
☒ Face to face contact
☐ Extreme heat
☒ Mechanical equipment
☐ Fumes/Odors
☒ Shift work
☐ Extreme cold
☐ Electrical equipment
☐ Dirt/Dust
☐ None-No adverse conditions

Physical Requirements:
Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
The physical requirements to perform the daily tasks and job duties. Identify those that are performed on a frequent or extended period of time. (checked boxes):

☒ Seeing-General
☒ Dexterity
☒ Bending
☒ Sitting
☐ Running
☒ Close vision
☒ Hand
☒ Pushing
☒ Squatting
☒ Driving
☒ Color perception
☒ Fingering
☒ Pulling
☒ Flexibility
☒ Smelling
☒ Hearing/Listening
☒ Stooping
☐ Climbing
☒ Upper body
☒ Touching
☒ Clear speech-Simple
☒ Walking
☒ Kneeling
☐ Lower body
☒ Standing
☐ Sedentary-Exerting up to 10 lbs
☐ Light-Exerting up to 20 lbs
☒ Medium-Exerting up to 50 lbs
☐ Heavy-Exerting up to 100 lbs
☐ Very heavy-Exerting in
excess of 100 lbs

Mental Requirements:
The mental requirements are as follows (checked boxes):
☐ Reading-Simple
☒ Reading-Complex
☐ Writing-Simple
☒ Writing-Complex
☐ Verbal-Simple
☒ Verbal-Complex
☒ Memorization
☒ Analyzing
☒ Decision making
☒ Job Content/Knowledge
☒ Math skills
☒ Judgment
☒ Clerical
☒ Comprehension

Tools and Equipment Use:
[Office equipment including computer monitor, keyboard, mouse, printer, and copy machine. Software such as Microsoft Office, Google Suite, and Curative software packages. Laboratory equipment including pipettes, manual and automated instrumentation. Wear eye protection, gloves, lab coat, and other lab safety equipment/PPE as needed. ]

About us
Curative is a leader in on-demand public health service programs and healthcare delivery infrastructure. From rapid, mass COVID-19 testing sites to mobile vaccination sites, Curative partners with communities to strengthen public health services with turn-key programs, easy-to-access experiences, and scalable infrastructure, keeping people everywhere safe, healthy, and informed.
Co-founded by CEO Fred Turner and powered by a team of world-leading doctors, scientists, engineers, and health industry experts, Curative began focusing on COVID-19 testing in early March 2020 upon realizing the urgent need to scale COVID-19 test production in the United States. With a network of over 15,000 sites across over 20 states and three CLIA-certified, high-complexity laboratories, Curative and its managed medical entities have provided millions of COVID-19 tests and COVID-19 vaccines.

Beyond COVID-19, Curative is using its unique healthcare delivery expertise to reimagine the way we deliver and experience healthcare in America. We're working on creating an entirely new, vertically integrated healthcare offering that will improve individual and community health while utilizing society's limited healthcare resources more effectively and efficiently. For more details on Curative, please visit curative.com and follow on Facebook, Instagram, and Twitter.

Safety
At Curative, your safety is our priority. Our working environments comply with current CDC recommendations.
As a company that focuses on ending the COVID-19 pandemic, we have a responsibility to ensure the safety of our staff and communities. We require that all Curative employees and third-party contractors show proof of vaccination against COVID-19 within two weeks of their start date.
Curative Inc. is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Please contact us with any questions or comments about your personal information, our third-party disclosure practices, or your consent choices at: or by writing us at:..... click apply for full job details