Facilities Coordinator

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Job description

Facility Coordinator position will be on site as required based on a flexible client construction schedule.
1. Be available Monday-Friday 7am-5 pm and have ability to flex out schedule on weekends and holidays if needed to meet construction site deadlines.
2. Manage site access, maintain a visitor log and ensure site stays secure while under construction.
3. Immediately report any safety issues to all: Construction supervisor lead, T-Mobile client contact and CBRE management.
4. Report any other incident types that may have impact to location to Construction supervisor, client and CBRE Management.
5. Serve as Fire watch while fire system is down. Keep Fire watch log for duration of project.
6. Work with Construction Supervisor to ensure site stays clean and orderly including checking dust barrier in switch room 3x a day.
7. Other related duties as required.

POSITION IS IN McALLEN TEXAS - High school diploma or general education degree (GED) required. Minimum of two years of related experience and/or training. Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees. Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages. Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills. Responds to client inquires and concerns. Ensures timely and quality service delivery to clients. Follows up with clients to ensure customer satisfaction. Creates work orders and assigns work orders to multiple technicians, subcontractors and vendors. Communicates work orders to technicians and assists management in resolving problems. Provides reports on open and closed work orders and checks status with the appropriate technician or vendor. Maintains files on work orders, proposals, and department files. Creates vendor files and checks accuracy on completed paperwork submitted by vendors. Trains vendors on work order and billing procedures. Processes invoices and ensures proper cost center coding. Assists with the inspections on the facility campus. Uses pc and/or PDA for work order system, email, ESS and training. Assist with process and procedure training. Other duties may be assigned. No formal supervisory responsibilities in this position. Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.