Business Coordinator

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Job description

Harmonia Holdings Group, LLC, ("Harmonia") an award-winning, minority- and female-owned federal government contractor, is seeking a professional, energetic, meticulous, and unflappable Business Coordinator to join us in our Corporate Headquarters in McLean, Virginia. If you are excited by the opportunity to grow a variety of strengths and skills and be in a role that is less work and more opportunity to learn and impact the day to day of a rapidly growing company, this may be the position for you. This position combines a number of responsibilities to create a perfect stepping-stone into a career path for those who aren't quite certain what their long-term goal is-or provides a long-term opportunity with variety and autonomy for someone who knows their strengths and likes to be challenged and not bored with the daily tasks. This position will support the Executive Team and will manage a range of responsibilities including:

• Executive Assistance-- this role will act as the "right hand" to Executive team (CEO, COO, CTO, Chair) in regards to day-to-day tasks and responsibilities
• Event Management- this role will be responsible for arranging employee and corporate events at the direction of the Executive Team and guarantee flawless execution in a manner befitting the Harmonia image, including:
  • Manage the 1-on-1 contact between C-suite and employees (hand-written notes, etc.)
  • Manage client and corporate events such as lunch meetings, presentations, etc.
  • Holiday parties and appreciation events
• Employee Appreciation Management- this role will be responsible for developing, executing, and measuring the success of employee engagement and appreciation events and processes, including organizing company get-togethers (virtual) and competitions (kids events) and sending gifts to employees
• Corporate Communications- this role will be responsible for sending out all-company emails regarding upcoming events and changes
• Marketing Management- this role will be responsible for a variety of marketing needs, including
  • Social Media posting and sharing (Facebook, Instagram, Twitter, LinkedIn)
  • Awards applications- writing applications for awards such as Inc 5000, VA Fantastic 50, Moxie, etc.
  • Marketing brochures and materials for career fairs and corporate events
  • Responding to Glassdoor reviews
• Office & Visitor Management -this role will ensure the Corporate Headquarters are maintained, adequately stocked, POC for services, etc., and will act as the first point of contact for anyone visiting Harmonia offices and sits in the main lobby of the building to ensure visitors are greeted and managed properly
• Employee Records Management- this role will be responsible for maintaining employee resume and skills databases
• Employee Onboarding- will assist new employees joining the company with onboarding tasks, including paperwork, computer setup, and acclimation into the organization
• Executive Expense reporting and timekeeping
• IT troubleshooting and technical assistance for conferences and presentations

In order to surpass expectations in this position, the ideal candidate will have

• Fantastic communication skills-top-notch business writing and written communication capabilities and the ability to present ideas and expectations clearly and fluently
• The motivation and initiation to step into new tasks and responsibilities- not afraid to try something new and suggest change, but also not too proud to accept direction and follow instructions
• The ability to keep calm in the face of change and disruption; able to bounce back from setbacks and gracefully spin 180 degrees when things change at last minute
• The ability to work across multiple formats (phone, face-to-face, video conference) and with a variety of team members (employees, management, executives, clients, service organizations)
• A high level of ability to prioritize independently, to maintain organization of tasks and not be overwhelmed by multiple responsibilities, and the ability to stay on top of day-to-day obligations. While some of this job is based on direction given, most of it will be managed independently with the expectation that you will know your job, do it well, and improve on it as needed.
• While prior experience in a similar role is not required, it is important that you are able to demonstrate your ability to multi-task, prioritize, and handle change and flux gracefully.
• While a degree is not required for this role, a degree in Communications, Marketing, English, Business, or a similar field is preferred.
• This position does have preference for a Veteran or Military Spouse.
• This position is required to be onsite daily.

As per the Executive Order on Ensuring Adequate Covid Safety Protocols for Federal Contractors and regulations as detailed by , all Harmonia employees, subs, and contractors are covered under the Covid vaccine mandate and are, therefore, required to be vaccinated against Covid-19, unless approved for an exemption/ accommodation on the basis of a sincerely held religious belief or medical circumstance.

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Here at Harmonia we are pleased to have been repeatedly recognized for our outstanding work culture, the innovative work we do, and the employees on our team who make a difference each day. Some of these recognitions include:

• Virginia Chamber of Commerce Fantastic 50 company
• Northern Virginia Technology Council Tech 100 company
• Great Place to Work Certification
• Inc. 5000 list of fastest growing companies
• SBA SBIR Tibbett's Award
• Virginia Values Veterans (V3) Certification

We recognize that every bit of our success is the result of our teams of hard-working, motivated, and innovative professionals who are proud to call themselves part of the Harmonia family! In addition to competitive compensation, a family-focused culture, and a dynamic, productive work environment, we offer all full-time employees a variety of benefits including, but not limited to

• HSA- eligible medical insurance plans w/ Wellness Incentives for employees and family
• 100% employer-paid dental and vision insurance options
• 100% employer-sponsored STD, LTD, and life insurance
• Veterans Cohort
• Gym membership and wellness reimbursements
• 401(k) matching
• Dollar-for-dollar 501(c)(3) donation matching
• Flexible-schedules and telework options
• Paid holidays and 16 additional days of paid time off
• Professional development and career growth opportunities
• Employer-sponsored Employee Assistance Program for employee and family
• Team and company-wide events, recognition, and appreciation-- and so much more!

Check out our LinkedIn , Facebook , and Instagram to find out a little more about who we are and if we are the right next step for your career!

Harmonia is an Equal Opportunity Employer providing equal employment opportunity to all employees and applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity, sexual orientation, disability, or genetics. Harmonia does and will take affirmative action to employ and advance in employment individuals with disabilities and protected veterans. To perform the above job successfully, an individual must possess the knowledge, skills, and abilities listed; meet the education and work experience required; and must be able to perform each essential duty and responsibility satisfactorily. Other duties in addition to those listed may be assigned as necessary to meet business needs. Reasonable accommodation will be made to enable an applicant with a disability to successfully apply for and/or perform the essential duties of the job. If you are in need of an accommodation, please contact . - provided by Dice