Chief of Staff / Executive Assistant

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Job description

We are partnering with a growing tech company in Seattle in their search for an experienced Chief of Staff / Executive Assistant to join their team. The Chief of Staff/Executive Assistant will be responsible for providing administrative and project management support to the leadership team. This role will manage correspondence, coordinate complex schedules and provide project and daily support as needed. Ideal candidates will have prior experience supporting executives in a fast-paced environment and be process-oriented with prior project management experience.

Responsibilities:

• Provide full support to the leadership team
• Oversee calendaring and scheduling needs
• Manage timelines and follow up on action items
• Monitor critical issues for the team and escalate as appropriate to leaders
• Assist with research projects
• Write and edit emails, draft memos, and prepare communications on behalf of the team
• Work collaboratively with team leaders and others to establish new processes as needed
• Prepare and provide leaders with data and information as needed
• Support the onboarding of new employees to the team
• Streamline and organize processes for the team
• Handle confidential information discreetly
• Handle special projects as needed

Requirements:

• 7+ years of prior experience providing executive level support within a fast paced dynamic environment
• Prior project management experience
• Bachelor's degree strongly preferred
• Proactive and self-driven, with the ability to anticipate needs and find solutions
• Excellent written and verbal communication skills
• High level of attention to detail and accuracy
• Strong interpersonal skills and sound judgment capabilities
• Highly organized and prior experience improving internal processes
• Tech savvy and proficient with Microsoft, Google and Apple products