Health Care Staffing Coordinator

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Job description

The Healthcare Staffing Coordinator position provides support to the local branch through assistance with various aspects of employee recruitment, screening, hiring, record keeping and compliance. Performs a variety of administrative duties in support of human resources efforts, to include but not limited to:

• Maintains HR Information Systems, employee/client records management, local recruiting initiatives/on-boarding, payroll support, and facilitating new employee orientation
• Additionally, performs a variety of clerical and administrative support to the Administrative Management Team.
• Duties include but are not limited to recruitment, pre-employment screening, employee onboarding, compliance, record keeping and customer service to employees, managers, and visitors
• Assists applicants with the hiring process and ensures completion of each step in the hiring process (pre-employment screening, interviewing, job offer, licensure, reference checks, screenings)
• Acts as face-to-face applicant support at the branch level
• Conducts local recruitment activity including pre-screening applicants and outreach to current and former employees regarding available opportunities
• Participates in developing and/or implementing recruiting collateral; attracting qualified, diverse candidates through effective job announcements, job fairs, identified recruiting sources, and other creative approaches
• Coordinates and implements policies and practices in the areas of effective recruitment, employment law, and selection strategies
• Manages the Applicant Tracking System
• Ensures adherence to the Talent Acquisition Service Level Agreement timeframes for optimal candidate experience
• Partners with aligned regional Talent Sourcer on on-going staffing needs and collaboration
• Represents the local branch in Job Fairs/Hiring Events/Local Staffing Initiatives
• Maintains up-to-date and compliant HR employment records (personnel, medical/confidential, I-9, WOTC)
• Completes data entry in required employment, payroll and scheduling systems (ADP Enterprise, Point of Care, Applicant Tracking System)
• Coordinates required training, screenings and certification completions as needed
• Ensures compliance with Federal, State, & Company requirements (initial and annual compliance, company specific mandates)
• Conducts periodic/scheduled audits of employee files
• Conducts or coordinates suspicion of use screening/facilitate on-site drug alcohol testing

• Other tasks and duties as assigned
• Previous recruiting experience, preferably in the health care sector
• One to two years of office administration or Human Resources experience preferred
• One year high volume recruitment experience preferred
• Excellent organizational and communication (verbal and written) skills
• Strong technical skills including intermediate or above experience level in Microsoft Office applications
• Experience working within an Applicant Tracking System preferred
• Effective time management
• Ability to manage confidential information and records
• Excellent customer service, communication, and interpersonal skills with the ability to maintain positive interaction with employees and customers
• Detail oriented - communication and documentation of interactions with applicants and employees
• Innovative and creative - finding solutions and resolving challenges - thinking 'outside the box'
• High school diploma or General Education Diploma; some college coursework or Associates degree preferred