Administrative Coordinator

Job description

Administrative Coordinator

Community Living Options has been providing a range of support services to individuals with disabilities in the Kalamazoo area for more than 30 years. We are seeking a positive, well organized, self-starting individual to provide administrative support to our Executive Director as well as other administrative staff.

Ø Full-time, M-F 8am - 4:30pm

Ø $17.25/hour starting + benefits

Responsibilities include:

Ø Supporting the CLO Executive Director and Board of Directors, including preparing Board packets and taking minutes of board meetings.

Ø Facilitating the development and completion of the annual report, monthly newsletter, brochures and any other marketing material needed.

Ø Maintaining the Community Living Options website as well as other social media sites.

Ø Assisting with grant exploration and the writing and tracking of grants.

Ø Serving as chair of agency Program Facility Monitoring Committee (PFMC), including coordinating the process, scheduling the review and maintaining and updating the forms as needed.

Ø Maintaining Incident and Accident Report grid, reporting monthly and annually.

Ø Coordinating the completion of the annual Management Report.

Ø Assist with training scheduling and tracking

Ø Provide back-up to the front desk

Position Requirements -

Ø High School Diploma or equivalent with at least 3 years experience providing similar administrative support in an office setting or Bachelors degree with some similar administrative experience in a work or educational setting.

Ø Demonstrated ability to communicate in both written and verbal formats to meet position responsibilities.

Ø Demonstrated computer proficiency (Publisher, Microsoft Office Suite, Google Docs, etc.)

Ø Ability to interact effectively with the Board of Directors, management and the general public.

Ø Ability to articulate and actively support the mission of the agency to various audiences.

Ø Organized, detailed, efficient, and able to effectively manage time and resources.

Ø Able to orchestrate multiple activities in order to accomplish a goal.

Ø Ability to work effectively in a team setting.

Ø Ability to work with individuals of diverse backgrounds.

EOE/M/F/D/V/SO